PURCHASING AGENT III - 77072702

FWC Regional Operations Office, Northeast

Purchasing Agent III – 77072702

$1,423.07 Biweekly, $37,000 Annually

1239 SW 10th Street

Ocala, FL

Regional Operations Office

Northeast Region

Purchasing Agent III - CS 77072702

Ocala, Florida - $37,000 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

• Six Years of professional purchasing and procurement experience that involves competitive bidding and a high school diploma;
• or possession of a Certified Purchasing Manager certification and five years of professional experience as described above;
• or a Bachelor's degree from an accredited college or university with four courses in business and two years of professional purchasing and procurement experience as described above;
• or a Master's degree from an accredited college or university in business and one year of experience as described above. 

Preferred Qualifications:

• Two or more years of working knowledge in MyFloridaMarketPlace/Ariba on Demand (MFMP/AOD), Vendor Information Portal (VIP), the PCard Works system, and the Florida Accountability Contract Tracking System (FACTs)
• Comprehensive knowledge of Excel, Microsoft Suites, and Outlook.
• Knowledge of the State of Florida purchasing rules, regulations, policies, and procedures.

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Obtain the Florida Certified Contract Manager (FCCM) Certification at first availability.

This position requires up to 25% travel – day travel and possible overnight.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

This position provides significant Finance and Budget administrative direction to regional program staff. It requires a high degree of judgment, business management, and team-building skills.

Purchasing, Contracting, and Invoicing –Serves as the Regional Purchasing Agent for all purchases less than $35k (Category II) in MyFloridaMarketPlace/Ariba On Demand (MFMP/AOD). Serves as liaison between regional staff and Tallahassee Purchasing Section. Retain thorough knowledge of MFMP, state contracts, bids, etc. Ensures regional employees are in compliance with all purchasing policies and procedures. 

Serves as the regional subject matter expert for all procurement-related matters for all divisions. Ensures procurement made from annual spending plans is appropriate for the type of commodity or service procured and that the procurement adheres to all relevant purchasing rules and regulations. Works closely with their supervisor, the Regional Business Manager, to ensure proper coding. 

Receives, reviews, and approves all regional MFMP/AOD purchase orders submitted in the region as the initial approver in MFMP/AOD. Assists all staff with verifying vendor registration with the State of Florida, MFMP/AOD, E-Verify, and State Contract vendors. Enters all purchase orders for OED and/or purchase orders for divisions as needed. Make sure the Regional Business Manager is in the flow for budget verification. Enters all PO information into the Regional Purchase Order Tracker. Submits all invoices for purchase orders created and enters and uploads info into the Regional Purchase Order Tracker. 

Provides information, guidance, and support to staff on items that are deemed exceptional purchases. Reviews, processes, and approves exceptional purchase requests in a timely and accurate manner for the Region. These requests include single-source, less than two (2) quotes, emergency, after-the-fact, state contract exceptions, and other purchases exempt from the competitive process.

Reviews regional Invitation to Bid (ITB) requests before submission to Tallahassee Purchasing. Serves as FBO staff to conduct Pre-Bid Conferences throughout the region. Assists staff with special procurements, including preparation of scope of work (SOW), specifications, potential vendor lists, etc., for formal solicitations before sending to Tallahassee purchasing. Serve as contract manager for the region’s formal contracts over $35K when necessary.  

Assists staff with invoicing and accounting. Research past due amounts for vendors. Submits all regional utility bills for payment, enters them in the tracker, and handles any account problems. Inputs invoice data into the Facility Inventory Tracking System (FITS) and State Energy Management Plan (SEMP) trackers.

State Purchasing Card (P-Card) – Serves as “Advanced Buyer” for the Regional Office of the Executive Director staff and “Super Buyer” for other Divisions.  Assist regional staff in making sure vendors are registered in Florida Accounting Information Resource (FLAIR) and getting them registered if needed.  Assist regional staff/account holders with questions/issues concerning P-Card WORKS.  Serve as subject matter expert for P-Card WORKS regional account holders.   

Other OED/FBO Assistance – Serves as Call Center/Front Desk coverage when multiple staff are out. Serves as backup to the Business Manager to monitor and assess budget status and provide updated reports to Division/Office leads as requested.  Includes all requests for transaction reports, encumbrance reports, special reports, and corrections. Assist all OED staff as needed.

Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge in Ariba on Demand (AOD), Vendor Information Portal (VIP) the PCard Works system, and Florida Accountability Contract Tracking System (FACTs)
• Comprehensive knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
• Knowledge of the State of Florida purchasing rules, regulations, policies and procedures.
• Knowledge of business functional areas such as purchasing, accounting, and budgeting
• Possess good customer service, telephone and clerical skills
• Ability to travel for trainings, meetings, and project sites visits
• Ability to communicate effectively both orally and in writing.
• Ability to work independently and as a team member to solve problems, and make sound decisions
• Ability and desire to work in an extremely fast-paced, team environment
• Ability to multi-task, prioritize and meet deadlines
• Ability to act on changing priorities and responsibilities
• Ability to organize and file documents
• Ability to establish and maintain effective working relationships with others
• Possess strong organizational skills

Additional Requirements

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general.  Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Why should I apply?

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $25.00- Single / $90.00- Family Biweekly

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On-the-Job Training

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.