SECRETARY SPECIALIST - 60069346

Requisition No: 846396 

Agency: Children and Families

Working Title: SECRETARY SPECIALIST - 60069346

 Pay Plan: Career Service

Position Number: 60069346 

Salary:  $16,880 

Posting Closing Date: 02/23/2025 

Total Compensation Estimator Tool

Requisition No: 846396

Agency: Children and Families

Working Title: SECRETARY SPECIALIST - 60069346

Position Number: 60069346

Salary:  $16,880 to $25,318.80 yearly

Posting Closing Date: 2/23/2025

SECRETARY SPECIALIST

OCCUPATION PROFILE

This is a PART TIME position working 20 to 30 hours per week. The salary ranges from $649.23 bi weekly ($16,880 yearly) to $973.80 bi weekly ($25,318.80 yearly). It is located in Gainesville.

JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT

CCUPATIONAL GROUP: ADMINISTRATIVE SUPPORT

OCCUPATION: OFFICE AND ADMINISTRATIVE SUPPORT

SALARY:  This position will be hired between the salary range listed above.

BENEFITS

• Annual and Sick Leave Package (part time employees entitled to prorated holidays)
• Ten Paid Holidays (part time employees entitled to prorated holidays)
• Health, Dental, Disability, Life Insurance and Optional Supplemental Insurance
• Educational Benefits (tuition waiver)
• Contributory Retirement Plan
• Deferred Compensation plans offered
   

MINIMUM QUALIFICATIONS:

• A high school diploma or its equivalent can substitute is required and one year of secretarial or clerical work experience; College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the year of required secretarial or clerical work experience.

 
DESCRIPTION:

This is an Administrative Support position performing a variety of complex and technical duties, acting as an assistant to the supervisor.  Composes and types professional correspondence requiring individual initiative and judgement.  Requires skill in word processing, data entry and retrieval, and knowledge and skills in the use of major automated systems and Microsoft Office tools, such as Word and Excel, and the creation and use of tracking systems.  This position also requires skills and experience in office management including but not limited to direct customer contact telephone skills, staff support, vouchering and purchase requisitioning.

DUTIES AND RESPONSIBILITIES:

The position incumbent tracks and maintains Home Care for Disabled Adults (HCDA) and Community Care for Disabled Adults (CCDA) budget and expenditures.  Prepares and processes vouchers for payment for the HCDA and CCDA programs for the Northeast Region.  Completes purchase requisitioning, procurement and payment for Adult Protective Services units. Assist with managing waitlist for rescreening clients for CCDA/HCDA services. Assist with appropriate notifications for aging out clients. Assist with adding and changing vendors for HCDA payees. Maintains supply cabinet, inventories and orders supplies as needed.  Responsible for duties relating to Records Management. Assist staff with travel reimbursement. Handles incoming calls and mail, screening and forwarding as appropriate.

The position incumbent attends trainings and meetings as directed by the supervisor.  Performs other duties as assigned and keeps supervisor informed of any problems or questions relating to job duties.

KNOWLEDGE, SKILLS AND ABILITIES:

Utilization of equipment, Knowledge of correct spelling, punctuation and grammar usage. Knowledge of letter, report and tabular formats.  Skill in typing.  Ability to operate word processing equipment.  Ability to use correct spelling, punctuation and grammar. Ability to type letters, memoranda’s and other standard business forms in correct format.  Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.  Ability to plan, organize and coordinate work assignments. Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.