ADMINISTRATIVE ASSISTANT II - 55003802

Requisition No: 871292 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55003802

 Pay Plan: Career Service

Position Number: 55003802 

Salary:  $51,468.02 - $66,605.67 

Posting Closing Date: 03/09/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

162 / TRAFFIC OPERATIONS

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON:  Anna Birosak

CONTACT PHONE NUMBER:  863-519-2637

CONTACT EMAIL ADDRESS:  Anna.Dunn@dot.state.fl.us

HIRING SALARY:  $2,195.17/biweekly

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II

District One / Traffic Operations

This position supervises the clerical functions for Traffic Operations and District Safety. The key administrative duties include personnel actions such as hiring, reclassifications, promotions, organizational changes, advertisement requests through People First, managing purchasing activities using the State’s credit card and E‑Procurement systems, processing invoices, handling travel authorizations and reimbursements, and support for the TMC/RTMC with procurement needs. Budget responsibilities include assisting the DTOE and District Safety Administrator with budget development, annual budget requests, and monthly monitoring. 

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District One Headquarters

801 N Broadway Ave.

Bartow, Florida

Annual Salary Target:

$57,074.42 

Your Specific Responsibilities:

Supervise the Traffic Operations and District Safety clerical functions and is responsible for coordinating and ensuring work is completed accurately, timely and satisfactorily. Responsible for motivating subordinate to produce quality results. Serves as the Time Administrator and Requisition Manager for the Traffic Operations and District Safety Office.

Oversees the process of acquiring goods/services with the State's purchasing credit card and E-Procurement per Department policies and procedures for Traffic Operations and District Safety, and assist with the Transportation Management Center (TMC)/Regional Transportation Management Center (RTMC). Monitor deliveries, approve and process vendor invoices and maintain records to ensure the passing of Financial/Procurement Services audits. Responsible for travel authorizations and reimbursements for Traffic Operations and District Safety following the Department's policies and procedures.

Review incoming correspondence, determine appropriate action to be taken and distribute accordingly; route to the District Traffic Operations Engineer (DTOE) or District Safety Administrator, or the appropriate delegate in the absence of the DTOE or District Safety Administrator. Investigate subject matter and prepare responses when appropriate. Maintain Outlook calendar of meetings and appointments for the DTOE. In the absence of the DTOE, review email and ensure that issues are handled by the most appropriate person. Maintains the manual and electronic Intersection File Inventory.

Assist the DTOE and District Safety Administrator in matters pertaining to budget development and administration. Monitors the budget monthly and keep the DTOE up to date. Assist the DTOE in development of budget request every year for TMC/RTMC and Traffic Operations. Assist the District Safety Administrator in development of budget request every year for District Safety.

Assist the DTOE and District Safety Administrator with personnel matters relating to new hires, reclassifications, transfers, promotions, organizational changes, disciplinary actions relating to complaints and grievances, pay actions and request for advertisements through People First for the Traffic Operations and District Safety Office following proper procedures.

Maintains the information needed on current statutes, rules, regulations, policies and procedures and programs and processes routine matters within the established policies. Responsible for assuring that all Traffic Operations and District Safety personnel are informed of the procedure and policy changes. 

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Skills in:

• Using a personal computer and office applications including Word, Excel, Internet, Outlook, and the department’s mainframe database.
• Department’s purchasing procedures and processes, including purchasing card procedures.
• Preparing and processing travel requests, authorizations, and reimbursement forms.
• Maintaining personnel files.
• Routing incoming telephone calls to the most appropriate parties.
• Maintaining courtesy with irate or obstinate callers.
• Receiving and routing incoming mail to appropriate parties and maintaining a correspondence control system.
• Both written and oral communication.

Ability to:

• Supervise others.
• Maintain an expense budget tracking system.
• Maintain an invoice tracking system to ensure timely payment of invoices.
• Discern responsibility for action items based on unit function.
• Maintain an organized computerized system for tracking items.
• Compose correspondence using common traffic engineering terminology.
• Take accurate, clear, and concise telephone messages.
• Access the department’s database on policies and procedures and maintain a current ledger of current policies and procedures.
• Take notes in meetings and organize them into a clear and concise written format.

Other Job-Related Requirements:

Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures. While on-duty status, the position's incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position. Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT).

Minimum Qualifications:

Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An associate's degree from an accredited college or university and one year of administrative experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.