DISTRICT PERMIT ADMINISTRATOR - 55003017 1

Requisition No: 841806 

Agency: Department of Transportation

Working Title: DISTRICT PERMIT ADMINISTRATOR - 55003017 1

 Pay Plan: SES

Position Number: 55003017 

Salary:  $91,040.32 - $117,816.88 

Posting Closing Date: 12/05/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

110 / District Maintenance

PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON:  Amarilys Perez

CONTACT PHONE NUMBER: 863-519-2315

CONTACT EMAIL ADDRESS: Amarilys.Perez@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $4,119.47

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work. Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recall’s, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks.

Supervises subordinates responsible for proper handling of all documents processed by the district permits office. This includes but is not limited to: Access, drainage, utility, general-use, over-size/over-dimensional moving, road closure and maintenance/construction agreements. Oversee the reviewing and processing of applications for permits to conduct special activities and landscaping within the Department of Transportation's right-of-way for the District Secretary. Oversees the Roadside Program staff. Ensures assigned duties of subordinates are completed professionally and satisfactorily.

Performs highly advanced engineering work in the technical review of engineering documents for the Department’s permit issuance program and related agreements. Administers the review of all permit application packages for compliance with Department Design Standards, Specifications, Access Management Rules, Florida Administrative Code(s), Utility Accommodation Manual, and all other applicable rules, regulations, codes and Department policies. Coordinates final approval of access permits (Category D and above), oversize bore permits, and all major maintenance and construction agreements. Oversees Quality Assurance/Quality Control (QA/QC) Reviews of all permit offices throughout the district to ensure compliance with all applicable standards, specifications, statutes, rules, policies, and procedures. Ensure documents are tracked and reviewed by established deadlines and that all documents are circulated through the proper review channels, retained according to Department procedures, and stored in a neat, orderly filing system. Provides direction, guidance, and technical expertise of permit actions to all maintenance units within the district. Ensure that all funds acquired for permit application fees and mitigation fees are deposited in the correct accounts and those accounts are reconciled a minimum of every three (3) months.

Communicates/meets with public officials, engineering firms, developers, and the private sector to advise them of the procedures necessary to obtain Agreements for Maintenance, Construction Agreements, access, drainage, utility, general use, road closure, house moving/oversized load, solicitation, landscape/vegetation management, and banner permits. Provides pertinent information to applicants and engineers regarding the permitting procedure and assist them as needed throughout the process for approval. Performs conceptual reviews and attends pre-application meetings for plans, proposals, and permit submittals for consideration. Attends construction meetings of permit sites as needed during the construction process with permittee, consultant, department, and city/county officials to resolve concerns and assure compliance with Department standards and specifications. Properly documents all meetings, decisions, and discussion items in order to assure agreement and understanding.

Perform detailed engineering review and administration of projects within the district. Evaluates and provides technical reports on procedures, policies, materials, operational practices, and other Department related subject matters. Coordinates and participates in scope development and clarification project meetings for Maintenance. Performs phase plans reviews for Work Program design projects and coordinates phase plan reviews with the Operations Centers’ Maintenance staff to ensure maintainability is feasible after project construction.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to deal with internal and external customers in a courteous, professional, and respectful manner; ability to collect, evaluate and analyze engineering data and prepare reports; ability to solve problems related to engineering; establish and maintain effective working relationships with others and work as a team player; process permits in accordance with Florida Statutes, Florida Administrative Code, and any applicable standards; perform field inspections; effectively communicate verbally and in writing and follow oral and written instructions; effectively organize, prioritize, and meet deadlines for multiple tasks; conduct meetings; evaluate and analyze data and prepare reports; be proactive and work independently. Knowledge of Florida Department of Transportation(FDOT) construction/utility scheduling and phasing; roadway maintenance operations; transportation engineering principles and practices; access management standards and rules; highway utility relocation procedures; FDOT road and bridge standards and specifications; development of regional impact and planned urban development permit issues; knowledge of maintenance memorandum of agreement requirements; the department's quality assurance review program; skill in: reading/interpreting/reviewing plans, design standards, manuals and documents; using word processing, spreadsheet, database, and other computer applications.

OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent must respond to emergencies. Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT). The requirements of Rule 14-20, 14-27, 14-28, 14-34, 14-40, 14-43, 14-46, 14-63, 14-86, 14-96, AND 14-97; The requirement of the Department’s Utility Accommodation Manual; Must obtain and maintain certification in Temporary Traffic Control (Maintenance of Traffic) – Advanced Level.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.