DISTRICT PERMIT COORDINATOR - 55002920

Requisition No: 849370 

Agency: Department of Transportation

Working Title: DISTRICT PERMIT COORDINATOR - 55002920

 Pay Plan: Career Service

Position Number: 55002920 

Salary:  $59,476.85 - $76,970.04 

Posting Closing Date: 03/31/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

110 / District Maintenance

INTERNAL AGENCY

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

CONTACT PERSON: Kristen Etheridge

CONTACT PHONE NUMBER: 863-519-4318

CONTACT EMAIL ADDRESS: Kristen.Etheridge@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,691.26

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Performs engineering work in the technical review of engineering documents for the Department’s permit issuance program and related agreements. Coordinates and implements the planning, review, processing, and final preparation for the issuance of permits assigned to the district office. Coordinates technical reviews with subject matter experts on all permits handled by maintenance and maintenance/construction agreements within the Department as necessary to ensure compliance with code, specifications, standards and statutes prior to issuance of permits. Compiles comments and concerns raised during the review process and reconciles any comments that may conflict; elevating concerns as necessary for final approval. Coordinates all communications with the engineers, developers, or utility company representatives for additional information which may be required to meet all standards, specifications, rules, regulations and guidelines. Tracks and coordinates permit work within the Department’s 5-year work program. Facilitates the execution of maintenance and construction agreements. Reconciles fees associated with district office approved permits and mitigation contributions. Maintains/provides accurate and complete records of permits including tracking of ongoing permit reviews in the Department’s permit tracking system and fulfilling public record requests. Assures permit review process is completed on or ahead of district established policy requirements.

Meets with public officials and the private sector to advise of the permitting process. Provides pertinent information to applicants and engineers regarding the permitting process and assist them as needed throughout the process for approval. Performs field review of permit site conditions as needed during permitting and construction process with permittee, consultant, Department staff at the unit level, and city/county officials to assure compliance with Department standards, specifications, and the permitted plans. Promotes good public relations with customers while maintaining the policies of the Department. Provides accurate and timely verbal and written responses to the public and other Department personnel.

Coordinates utility operations minimizing delays to projects through early identification and timely resolution of conflicts for construction, maintenance, materials, and design of roadways within the State Highway System right-of-way. Conducts and attends preconstruction utility conferences and attends on-site meetings as needed to monitor utility relocations and to identify possible conflicts.

Assists with the Quality Assurance/Quality Control reviews of all permits offices throughout the district.

Reviews district permit customer survey information. Identifies patterns and investigates permit related complaints and submits reports to the District Permit Engineer. Assists with other permitting assignments as required.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: Florida Department of Transportation (FDOT) construction/utility scheduling and phasing; roadway maintenance operations; transportation engineering principles and practices; access management standards and rules; highway utility relocation procedures; FDOT road and bridge standards and specifications; Florida Statutes; Florida administrative code; FDOT utility accommodation manual.  Skill in: reading/interpreting/reviewing plans, design standards, manuals and contract documents; using word processing, spreadsheet, database, and other computer applications.  Ability to: establish and maintain effective working relationships with others and work as a team player; process permits in accordance with Florida statutes, Florida Administrative Code, and any applicable standards; perform field inspections; effectively communicate verbally and in writing; follow oral and written instructions; effectively organize, prioritize, and meet deadlines for multiple tasks; conduct meetings; evaluate and analyze data and prepare reports; be proactive and work independently.

OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent must respond to emergencies. Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT). Must obtain and maintain certification in Temporary Traffic Control (Maintenance of Traffic) - Advanced Level.

MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience or an associate’s degree.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.