FINAL ESTIMATES SPECIALIST II - 55000762
Requisition No: 872462
Agency: Department of Transportation
Working Title: FINAL ESTIMATES SPECIALIST II - 55000762
Pay Plan: Career Service
Position Number: 55000762
Salary: $56,838.64 - $73,555.89
Posting Closing Date: 04/16/2026
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
106 / District Construction
OPEN COMPETITIVE
CAREER SERVICE
FULL-TIME
CONTACT PERSON: Ashley Douberly
CONTACT PHONE NUMBER: 863-519-2346
CONTACT EMAIL ADDRESS: ashley.douberly@dot.state.fl.us
HIRING SALARY RANGE: $2,541.94 biweekly range
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.
Our Mission
The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision
As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do:
Final Estimates Specialist II
District One/Construction
This position plays a critical role in ensuring financial accuracy, payment, compliance, and proper closeout of construction contracts within the Florida Department of Transportation (FDOT).
The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.
Where You Will Work:
FDOT - District One
801 North Broadway Ave.
Bartow, FL 33830
Annual Salary Range:
$56,838.64 - $73,555.89
Your Specific Responsibilities:
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Audits assigned Monthly/Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents, specifications and Department procedures. Receives and inventories the Final Estimate submittal packages for completeness, including, but not limited to, verification that quantities are summarized, area computer outputs and cross sections are verified and coordinate-bound. Verifies that the final quantities have been correctly transferred to the final estimate forms. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items. Reviews compiled material certification submittals, including research of Materials Acceptance Certification System (MAC) for missing, incomplete and/or failing test results. Makes technical geometric and mathematical calculations. Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Prepares reports as necessary, including but not limited to, updating District Final Estimates Manager of PAR results. Provides written correspondence of PAR results to Department staff in accordance with Department procedures. Performs on-site field reviews of project sites for all assigned active construction projects to assist project personnel with questions in preparing and obtaining procedurally correct records and documentation for final pay records. Provides Administrative closeout support for the District Final Estimates Manager, including but not limited to, correspondence related to the approval of the Surety Releases, and Final Qualified Pass/Passed Contract packages through Status 50.
Serves as the District One Construction Sublet reviewer (PrCDistOffEng), which includes, but is not limited to, reviewing Subcontractor Agreements to ensure the Construction Contract follows all applicable standards, specifications and administrative requirements. Enters the Certified subcontractor agreements in the Project Construction (PrC) system. Archives correspondence of the Certified sublets into the Electronic Document Management System (EDMS).
Utilizes information developed by the Project Administration personnel to process monthly and final progress estimate payments and close contracts using Project Construction (PrC) and the Electronic Estimates Delivery (EED) system. Ensures all required supported documentation has been provided. Coordinates payment and other fiscal issues with the Comptroller’s Office and/or District Financial Services Office. Resolves Contractor non-payment issues.
Ensures the Quality Control/Quality Assurance of District Construction’s Computer Document Management System. Identifies and distinguishes between the Document Groups and Types that are being scanned as well as recognizing the attributes that should be assigned to specific documents per the Attribution Standards. Maintain records per records disposition standards. Ensure all project documentation has been scanned into Electronic Document Management System (EDMS). Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met. Act as District Construction liaison with District Facilities management for records disposition. Serves as a District Construction Public Records Coordinator, which includes, but is not limited to, the researching, redacting, gathering of our Construction records data per state laws and forwarding information to the public per the records request.
Serves as a liaison between District Construction Office and District's project field offices for the tracking of Contractor related Unpaid Bills. Utilizes information developed by Project Administrators, reviews monthly and progress project payments to contractors against our unpaid bill system as needed. Prepare written correspondence in accordance with Department Procedures regarding unpaid bills notification for Projects in Final Acceptance status. Enter all unpaid bills into the Department’s tracking system. Forward unpaid bills to CEI on active contracts and enter into tracking database. Update unpaid bill database as requirements dictate.
Utilizes the Project Suite Enterprise Edition (PSEE) system to process contract modifications for phase 52 and 62 from Consultant Engineering Inspection (CEI) submittal through execution when the District Contract Support Specialist is on leave. |
The Successful Candidate will have the following required Knowledge, Skills, and Abilities:
Knowledge of:
- FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FINAL ESTIMATES PROCEDURES AND PRACTICES
- FDOT STANDARD SPECIFICATIONS FOR ROADWAY AND BRIDGE CONSTRUCTION
- FDOT ROADWAY AND BRIDGE CONSTRUCTION TERMINOLOGY AND PRACTICES
Skills in:
- THE USE OF PERSONAL COMPUTERS
Ability to:
- RESEARCH AND RESOLVE COMPUTER ISSUES
- PERFORM INDEPENDENT REVIEWS OF DOCUMENTATION FOR CONSTRUCTION PROJECTS AND FINAL ESTIMATES
- READ AND INTERPRET PLANS AND SPECIFICATIONS
- CALCULATE EARTHWORK AND SURFACE AREAS FOR ROADWAY AND BRIDGE PAY ITEMS
- EFFECTIVELY COMMUNICATE BOTH VERBALLY AND IN WRITING.
Licensure/Registration/Certification Requirements:
- FDOT Final Estimates Level I and Final Estimates Level II Construction Training Qualification Program Certified. (Must obtain within 6 months and maintain thereafter.)
Other Job-Related Requirements:
- Employee will be required to be responsive to emergency situations withing a very short timeframe and serve in the Transportation Emergency Management Team (TEMT)
Minimum Qualifications:
- A high school diploma or its equivalent; 2 years of experience in a related field can substitute for the high school diploma or equivalency.
The State’s total compensation package for employees features a highly competitive set of employee benefits including:
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For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
BARTOW, FL, US, 33830
Nearest Major Market: Lakeland