FISCAL ASSISTANT I - 57000255

Requisition No: 853707 

Agency: Department of Citrus

Working Title: FISCAL ASSISTANT I - 57000255

 Pay Plan: Career Service

Position Number: 57000255 

Salary:  $35,000.00 - $38,500.00 

Posting Closing Date: 06/09/2025 

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The Florida Department of Citrus

605 East Main Street

Bartow, Florida 33830

Fiscal Assistant I

 AGENCY DESCRIPTION: The Florida Department of Citrus is a marketing and research agency utilizing progressive insights to maximize demand for Florida citrus through a fully integrated marketing and public relations program. Based in Central Florida (Bartow), FDOC is responsible for domestic and international marketing, research, and regulation of the $6.8 billion Florida citrus industry.

DESCRIPTION: The Florida Department of Citrus (FDOC) is seeking a fiscal assistant to perform a wide array of duties in support of the accounting team.

To perform this job successfully, an individual must have a minimum of two years of clerical accounting experience, strong experience with Microsoft Office (Excel/Word/Outlook), an aptitude for learning new software programs, auditing and accounting knowledge, analytical skills, be detail oriented, ability to communicate effectively, and must have the ability to prioritize assignments to meet deadlines. Experience with state accounting systems such as FLAIR, ARIBA, WORKS or STMS as well as an understanding of State and Federal regulations and guidelines a plus.

Generous state benefits:

·         Health/Dental/Life Insurance available

·         Paid Vacation Leave

·         Paid Sick Leave

·         Paid Holidays

·         Retirement

Salary Range: $35,000 – $38,500

EXAMPLES OF WORK (not all inclusive):

·         Review invoices ensuring payments are pursuant to contracts, cost management plans (CMP), availability of funds, and performance of services are incompliance with State of Florida and USDA/FAS rules and regulations; set up and maintain files, vouchers, & reports; notifying agencies of discrepancies and resolving them.

·         Create and submit invoices for payment via ARIBA system; perform exception handling on all invoices submitted.

·         Post journal entries to FLAIR and assemble invoices to be sent to the Bureau of Auditing.

·         Assemble vouchers daily for director’s signature, for Bureau of Auditing and Department of Citrus files.

·         Reconcile budget control records and resolve discrepancies.

·         audit/approve travel vouchers and reimbursements.

·         Process paper warrants and EFT payments when received.

·         Assist in reconciling various monthly and annual reports.

·         Scan and import accounting documents into electronic records management system (Laserfiche).

·         Provide back up support for other accounting and administrative functions.

·         Perform other related accounting duties as requested by supervisor.

MINIMUM QUALIFICATIONS:

·         High school diploma or equivalent.

·         Two years’ accounts payable or other related accounting experience OR two years of college with a major course study in accounting OR any combination of education and experience equivalent to two years.

·         Strong knowledge of Microsoft Office products (Excel/Word/Outlook).

·         Strong aptitude for learning new software programs.

·         Ability to analyze, evaluate and interpret accounting data, prepare/maintain accounting records, and to understand and apply laws, regulations, policies, and procedures.

·         Ability to communicate effectively.

·         Ability to establish/maintain effective working relationships. 

·         Ability to plan, organize and coordinate work assignments as well as possess good problem-solving techniques.

·         Experience with state accounting systems such as FLAIR, ARIBA, WORKS or STMS a plus.

PREFERRED QUALIFICATION:

·         Preference will be given to applicants with experience in state financial and accounting systems.

VETERAN RECRUITMENT STATEMENT: The Florida Department of Citrus values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Veterans and military spouses are encouraged to apply.

INDIVIDUALS WITH DISABILITIES RECRUITMENT STATEMENT: The Florida Department of Citrus values and supports the employment of Individuals with Disabilities.  Individuals with disabilities are encouraged to apply.

REMINDERS:

·         Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov.

·         If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

·         The successful candidate will be required to complete Form I-9 and that information will be verified using the E-Verify system.

 NOTE: All responses provided to the qualifying questions must be verifiable on your State of Florida Employment Application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.