SENIOR CONTRACT SPECIALIST - 55013658

Requisition No: 838625 

Agency: Department of Transportation

Working Title: SENIOR CONTRACT SPECIALIST - 55013658

 Pay Plan: Career Service

Position Number: 55013658 

Salary:  $52,871.12 - $68,421.45 

Posting Closing Date: 10/10/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

120 / Procurement

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Don Naylor

CONTACT PHONE NUMBER: 863-519-2629

CONTACT EMAIL ADDRESS: Don.naylor@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $ 2,392.35

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance. 

POSITION DESCRIPTION: Create and post legal advertisements and bid solicitation notices in an appropriate, accurate, and timely manner; create accurate bid letting proposal packages; verify project packages are in compliance with advertisement and letting requirements; process addenda in an appropriate, accurate, and timely manner; secure proper funding approval. Schedule lettings, assemble bid packages, monitor, and track plan and proposal holder information. Enter and maintain all required computer system information in a timely and accurate manner; create files and run necessary reports utilizing various required computer systems; trouble shoot issues regarding computer systems and/or computer system information and coordinate the resolution. Coordinate resolution of issues related to computer systems and/or computer system information. Acquire commodities and contractual services with simple Invitation to Bid (ITB) and Request for Proposal (RFP) methods of procurement. Seek approval from appropriate sources including Department of Transportation (DOT) representatives, or contractor/vendor, or others as specified by policy, procedure, and practice. Process procurements from Prison Rehabilitative Industries and Diversified Enterprises (PRIDE), Rehabilitative Enterprises, Services and Products of Florida (RESPECT), DOT contract, Department of Management Services (DMS) State contract, discretionary, and exempt sources through use of MyFloridaMarketPlace (MFMP). Coordinate evaluation teams, review and evaluate quotes/bids/proposals/replies and issue purchase orders and written agreements. Process complex procurements such as Performance-Based, Emergency, Fixed Capital Outlay and Fast Response contracts in accordance with statute and procedure with minimum supervision. Provide contract maintenance. Prepare and manage supplements, amendments, time extensions, change orders, and contract renewals.

Oversee and coordinates the tracking and reporting of procurement actions needed to achieve scheduled and unscheduled Design-Build commitments within required deadlines. Ensure that the review and approval of procurement related information by Central Office, such as planned advertisements, formal advertisements, Request for Proposals (RFP’s), addenda, Technical Review Committee (TRC) assembly, etc. occurs prior to its release. Ensure that memo funds approval is obtained prior to Design-Build formal advertisement. Oversee the Technical Advisor Presentation, Page Turn, Question and Answer session, Selection Committee, etc., as required. Review and confirm responsiveness of Design Build firms’ submittals as it pertains to Expanded Letters of Interest, Technical Proposal and Price Proposals. Participate in Statewide meetings, conferences and trainings, as required to perform job responsibilities.

Review bids for completeness and responsiveness; assist with bid openings, evaluate contractor bids and proposals for responsiveness, secure proper funding approval, post intended awards and coordinate award and execution of contracts in accordance with statue and procedure. Maintain complete and accurate file. Distribute proper information to the Technical Review Committee and Contract Award Committee.

Schedule, attend and conduct necessary meetings related to contract procurement, ensure the posting of all necessary information in an accurate and timely manner. Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions. Analyze procurement requests, review specifications/scopes, provide instruction to project managers, assure proper solicitation development and content, and coordinates critical events.

Provide oversight and quality control of the District Contracts Administration Website. Review and respond to website error and compliance reports. Verify that corrections have been made and reports to the District Contracts Administrator regarding website issues and resolutions.

Keep abreast of changes in laws, rules, policies, processes, procedures, and computer systems and participate in their review process when available; actively participate in task teams to review and update procedures, process, documents, and activities for the purpose of improving the efficiency of the unit as necessary under the guidance of the supervisor. Perform Quality Assurance/Quality Control review of contract documents as necessary.

Provide assistance to the public and other District personnel in the area of Contract Procurement. Participate and provide administrative and outreach support services that result in utilization of qualified Disadvantaged Business Enterprise, Minority Business Enterprise, and Small Business Enterprise firms. Reports unique or problematic questions and issues to immediate supervisor.

Enter all pertinent data into the required database in an accurate and timely manner. Enter and maintain required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOT FACTS).

Conduct informal training sessions for project and cost center managers and consultant/contractor/vendors to improve understanding of the Department's procurement process. Assist project managers in the resolution of vendor performance and contract compliance issues.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of procurement rules, procedures, statutes, and guidelines related to contracting. Knowledge and ability to communicate effectively both verbally and in writing. Knowledge of word processing, spreadsheet, and database personal computer applications. Skilled in the various procurement methods, contract types, and contract requirements. Skilled in reviewing documents for compliance, accuracy and completeness. Skilled in conflict and problem resolution. Ability to establish and maintain effective working relationships. Ability to exercise independent judgment, complete assignments and meet deadlines with minimal supervision. Ability to research and analyze data. Ability to work effectively as a team member.

REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: NA

OTHER JOB RELATED REQUIREMENTS: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.

MINIMUM QUALIFICATIONS: An associate's degree from an accredited college or university and three years of non-professional or professional business experience; or a bachelor's degree from an accredited college or university and one year of professional business experience; or a master's degree from an accredited college or university. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required education. Florida Certified Conctract Manager (FCCM) or Engineering Intern (E.I.) license can substitute for 2 years of experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.