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ADMINISTRATIVE ASSISTANT I - 80067120

Date: Sep 14, 2020

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 234622 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT I - 80067120

Position Number: 80067120 

Salary:  $979.97 Bi-weekly 

Posting Closing Date: 09/21/2020 

The Department of Juvenile Justice salutes our heroes.

 

We are honored to have the opportunity to support our nation’s veterans and their families.

 

We value the service given to our country and support the hiring of service members and military spouses.

 

 

 

The Right Service, the Right Way, at the Right Time.

  

LOCATION, CONTACT AND SALARY INFORMATION:

 

Location Information:   Manatee Regional Juvenile Detention Center, 1803 5th Street West, Bradenton, FL 34205

 

Minimum Biweekly Rate of Pay: $979.97 Bi-weekly.  (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.)

 

Contact Person: Randi Greene, (941) 741-3023, Randi.Greene@djj.state.fl.us          

 

POSITION DESCRIPTION:  

This position is located at Manatee Regional Juvenile Detention Center. The incumbent will serve as the Human Resource liaison between Detention Facility and Central Regional Human Resource on all matters within the Human Resource program.

 

Responsible for preparing and processing all recruitment and selection documentation to ensure compliance.  Ensures information entered into system is valid and all completed forms are included:  People First – Talent Management Requisitions, Veteran’s Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation.

 

Responsible for reviewing and processing Human Resource matters to ensure departmental rules, policies and procedures, as well as statutes are followed and compliant.  Those Human Resource matters included are:  grievances, discipline, workers’ compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards.

 

Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting Facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers’ License, Alternate Duty, and Quality Improvement.

 

Provides technical assistance and consultation to the Detention facility personnel, Administration, and Regional Office regarding all Human Resource matters.

 

Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the Human Resource program within the facility.

 

Develops and maintains employee files, tracking systems and organizational charts for personnel.

 

Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters.

 

Performs other related duties as requested.

 

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of administrative principles and practices, office procedures, personnel and human resources processes.

 

Knowledge of effective verbal and written communication. 

 

Knowledge of standard business formats.

 

Ability to apply rules, regulations, policies and procedures.

 

Ability to establish and maintain effective working relationships with others.

 

Ability to be detailed oriented.

 

Ability to handle confidential information.

 

PREFERRED QUALIFICATIONS:

A high school diploma

 

At least two years experience in Human Resources or Administrative Assistant work

 

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

 

DJJ participates in E-Verify (Employment Eligibility).

 

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Sarasota
Nearest Secondary Market: Bradenton