COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64085090 1

Requisition No: 827511 

Agency: Department of Health

Working Title: COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64085090 1

 Pay Plan: SES

Position Number: 64085090 

Salary:  $65,000-$75,000 

Posting Closing Date: 05/03/2024 

Total Compensation Estimator Tool

** Pending Reclassification to Finance & Accounting Director II - SES**

Thank you for your interest in career opportunities with the Florida Department of Health in Manatee County.  If you are looking to establish a successful career in Public Health, you have come to the right place. We have competitive salary, great benefits, along with a new expedited recruitment approach, and opportunities for career advancement. Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Manatee County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision To be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

Your Specific Responsibilities:

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This is a highly responsible and professional fiscal/accounting manager position reporting to the County Health Officer/Administrator (CHO/Administrator) of the Florida Department of Health in Manatee County (DOH-Manatee). The incumbent functions as the Business Services manager responsible for planning, directing, organizing, supervising, and coordinating the major financial operations of the agency. These functions include, but are not limited to, supervision of finance and accounting, budget management, contract management, grants management, and oversight of Vital Statistics. The incumbent administers state and federal laws, rules, and regulations pertaining to fiscal activities of the department.

Directs the daily activities and operations of the Business Office, including budget, fiscal, and billing units, Vital Statistics, purchasing, contract administration, leases, and records management. Direction includes supervising, planning, monitoring, evaluating, and managing the division’s performance to ensure high quality support services are provided to customers. Plans, directs, and coordinates the financial activities of DOH-Manatee including the receipt, disbursement, reconciliation, budgetary control, and accountability for DOH-MANATEE funds. Works to ensure compliance with the state and federal laws, rules, regulations, and agency policies and procedures pertaining to all the finance\ accounting and budgetary activities of DOH-Manatee. Coordinates and directs the preparation of complex financial and regulatory reports required by law, rules, or regulations, including but not limited to monthly spending plans, DOH-Manatee end-of-year financial statements, and financial reports monitoring our current and forecasted financial status. Analyzes and interprets financial data and prepares recommendations for CHO/Administrator. Submits reports and analysis of data with recommendations to CHO/Administrator and Department of Health within stated timeframes and all final reports are submitted on time. Provide on-going training and technical assistance to supervisors, division directors, and other staff as appropriate.  

Responsible for rate management, including reviewing all HR tickets and ensuring there is adequate rate available without going into an approved rate deficit balance. Ensures rate is reconciled monthly by the 10th.

Ensures the Vital Statistics Yearly Report Self Assessment Tool (SAT) is completed timely. Completes the Business Manager Quarterly review of the County Vital Statistics Office.

Reviews and approves tickets in Cherwell as Budget Representative. Review and approval required within 2 business days.

Incumbent directs the budget unit of the DOH-MANATEE. Coordinates and communicates in a consultative manner with the CHO/Administrator, and division directors to plan, prepare, and manage the annual operating budget of DOH-Manatee.  Incumbent is responsible for analyzing monthly budget reports in FIRS and reporting issues of concern to management. Incumbent provides technical assistance to program managers in managing their budget. Prepares the annual comprehensive budget amendment to the Florida Department of Health. Directs, controls, monitors, and reports on expenditures of approved operational funds. Ensures all FLAIR reconciliations are performed in a timely manner. Approve all purchase orders for the business office and provides budgetary sign off for the department’s personnel actions. Prepare and submit the department’s cost-based reimbursement report at the scheduled time each year. Coordinate the department’s annual budget and budget monitoring process, control disbursement of approved funds, and financial reporting for the CHO/Administrator’s review, including but not limited to significant budget variances in revenues and expenditures and their corrective actions.  Reviews and approves FLHealthDesk tickets in Cherwell as Budget Representative within required timeframe.

Maintains a process control system for all business office functions. This includes collecting, reporting, and analyzing metrics (division and snapshot monthly key performance indicators) and using data to evaluate and improve internal processes and plans or implementing procedural and policy changes to improve operations and operational effectiveness.  Participates as a member of the DOH-Manatee Performance Management Council (PMC) and performs all PMC checklist activities.  Administers, interprets, and explains policies, rules, regulations, and laws. Incumbent uses the state’s accounting procedures manual to ensure efficient fiscal operation of the DOH-Manatee.  Develops and implements systems of accounts and budgetary controls. Identifies and implements internal control policies and procedures. Works with others to ensure that adequate internal controls are maintained at all sites. Implements corrective action plans to solve problems. Directs or assists with internal and external audits and ensures compliance. Prepares, reviews and presents data, information, reports, studies, and research on business office issues.   

Directs the billing (accounts receivable) unit of DOH-Manatee as follows; Ensures appropriate accounting and administrative procedures are followed, revenues collections and billing Medicaid, Medicare, other third-party payers, and self-pay clients. Ensures collection of revenues are accurately tracked, reported, and maximized. Reviews collection reports to ascertain status of collections and balances outstanding. Oversees compliance issues related to accounts receivable. Coordinates preparation of the annual write off delinquent accounts receivables and submits for approval. Evaluates effectiveness of current collection policies and procedures and direct improvements. Works with other clinical divisions to ensure efficient, streamlined billing processes are maintained. Prepare weekly & monthly financial reports for management as requested.  Manages all fee collection activities and monitors the petty cash fund.

Acts as Property Sub-Delegate with IT Director for inventory, disposal and security on all DOH-Manatee assets assigned to them. The sub-delegate will utilize a designated electronic system(s) to control and secure DOH-Manatee assets. Sub-Delegate is responsible for initiating requests to dispose, transfer and add assets to the electronic system(s) while following procedures for reporting stolen or vandalized property. Property Sub-Delegate will always account for assets, to include during audits and annual inventory, and reconcile all discrepancies. Sub -Delegate will conduct biannual audits, or audits requested by Custodian and\ or Delegate, for another Sub-Delegate(s) Property Sub-Delegate is responsible for affixing barcode tag\decals to assets and updating all changes in the electronic system(s).

Incumbent develops the DOH-Manatee core contract with local Board of County Commissioners and the Florida Department of Health, with input from division directors and the CHO/Administrator. Monitors contract management reports on quarterly basis, reviews with the CHO/Administrator for compliance and responds as needed to the Board of County Commissioners and state health office. Ensures division directors and program managers understand the contract and facilitates the use of contract management reports. Incumbent maintains good working relationships with the Board of County Commissioner staff including human services, facilities management, and fleet maintenance. Consults with staff and others in government, business, and private organizations to discuss issues, coordinate activities, and resolve problems. Negotiate contracts and agreements with private and public agencies.

Other duties including emergency related/shelter as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge: Advanced accounting principles, practices and procedures, and financial planning principles. Principles and practice of

supervision and management, principles of budget preparation and administration, and financial reporting. Principles and techniques of effective communication. Methods of data collection, mathematics, and computer use - Microsoft Office - Word, Excel, PowerPoint, and Access. SharePoint, FLAIR, WORKS, FIS, FIRS/Florida Palm, AXIOM, Cherwell, MFMP, HMS, STMS and/or other financial and human resources systems.

Skills: Decision making, problem solving, critical thinking, computer software use - Microsoft Office - Word, Excel, PowerPoint, and Access. SharePoint, FLAIR, WORKS, FIS, FIRS/Florida Palm, AXIOM, Cherwell, MFMP, HMS, STMS and/or other financial and human resources systems. Public speaking and presentations, writing and developing written financial reports, time management, active listening, mathematics, human resource management.

Abilities: Collect, evaluate, and analyze data relating to financial program functions. Organize data into a logical format, compose correspondence. Solve problems and make decisions, work independently, understand and apply rules, regulations, policies and

procedures relating to budget, finance and accounting functions. Formulate policies and procedures, prepare and administer budgets, prepare financial statements and reports, analyze and interpret accounting data, prepare and maintain accounting records. Plan,

organize, supervise, coordinate, and evaluate work activities of others. Collaborate and communicate effectively, establish and maintain effective working relationships with others, provide consultation and advice to others.

Qualifications:

Bachelor’s degree.

Must possesses a valid Florida Drivers’ License

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Manatee County

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.