ADMINISTRATIVE ASSISTANT I - SES - 42002642

Requisition No: 869539 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 42002642

 Pay Plan: SES

Position Number: 42002642 

Salary:  $40,000.22 - $50,985.22 

Posting Closing Date: 02/11/2026 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I – SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FLORIDA FOREST SERVICE

***OPEN COMPETETIVE OPPORTUNITY ***

CONTACT:

Keith Mousel, (352) 797-4116 or Kristin Bennett, (863) 940-6710

MINIMUM REQUIREMENTS:

A bachelor’s degree from an accredited college or university and one (1) year of administrative experience; or

A master’s degree from an accredited college or university can substitute for the required experience; or

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

Requires possession of a valid class E driver license.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

Additional Requirements:

Occasional to moderate travel required.

Position may respond to emergencies, including natural disasters or other type incidents requiring travel, as needed.

NOTES:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

This position works directly with the Center Manger assisting in all administrative aspects of Withlacoochee Forestry Center (WFC) operations.  This work often involves the research and analysis of data and the preparation of detailed written reports, both independently and collectively with three administrators.  Coordinates closely with these administrators and their assistants while responsible for assisting Center supervisors with various personnel matters.  May be called upon to make recommendations and independently make decisions based upon available date.  This position requires the incumbent to be knowledgeable in Florida Forest Service (FFS) policy and procedures and possess the ability to provide assistance and guidance when necessary.  This work routinely involves matters of a confidential nature. 

Assists the Center Manager and Forestry Administrators in directing and conducting administrative functions at WFC.  Provides support to other clerical staff in the completion of their administrative/clerical duties.  Interprets policy and provides direction and assistance to supervisors in Loss Control Program criteria including completing incident reports and formulating modified duty assignments.  Coordinates all lost-time injuries directly with FFS Claims Manager. Responsible to Center Manager for the coordination and/or completion of both routine and special projects/assignments.  Responsible for timely response to all departmental/division requests for information and/or data.  Responsible for analyzing data, reports, and information collected and independently preparing memos, written drafts, correspondence and reports which recommend solutions and procedural actions. Takes phone calls for manager in his/her absence, researching and responding to inquiries.  Serves as contact person and liaison with division and department administrators in Tallahassee gathering and interpreting policy and data for WFC Manager and staff.   Assists manager and Field Operations Deputy Chief in personnel matters and communications that require confidentiality.  Responsible for review and timely processing of all incoming correspondence, invoices, etc., to the appropriate staff.  Responsible to ensure that outgoing mail is compiled, stamped, and dispatched appropriately.  Responsible for inventory and replenishment of postal/mail supplies.  Responsible for any other clerical duties as needed including typing and filing. This position assists the Center Manager with the research, development and implementation of subject matters relating to collective bargaining issues.

Directs personnel management program WFC.  Interprets personnel policy and communicates information to assist supervisors in carrying out all personnel procedures.  Is directly responsible for center-wide recruitment and employee selection process.  Compiles data and prepares EEO Affirmative Action Plan.  Responds to inquiries from the public regarding employment. Coordinates preparation/approval of selection modules.  Signs up new employees and orders uniforms and Nomex for all personnel. Monitors supervisors to ensure completion of all orientation/training requirements.  Monitors compliance with yearly physical fitness/medical testing requirements.  Establishes/maintains all current and terminated employee personnel files and documentation including initial employment and insurance paperwork, selection, retirement paperwork, disciplinary records, performance reviews, correspondence, commendations, etc.  Coordinates all status changes with individual employees and/or supervisors as requested.  Promptly notifies department personnel office liaison of all significant employee changes.  Maintains separate, secure, confidential, files for all medical records.  Responsible for coordinating revisions approval, and accurate database of current position descriptions for all center employees.  Coordinates with administrators on the timely and thorough completion of employee performance reviews and plans referring discrepancies, corrections, etc. to administrator via clerical support person in that section.  Responds to requests for information/assistance from employees/staff regarding such things as insurance, retirement, benefits, W-4 changes, etc.

Performs other related duties as assigned.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.