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Date: Mar 25, 2020

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Requisition No: 164762 

Agency: Department of Corrections


Position Number: 70026616 

Salary:  $26,540.54 - $51,136.70 annually 

Posting Closing Date: 04/01/2020 


Internal Opportunity- You must be presently employed with the Florida Department of Corrections to be considered for this position.

Correctional Sentence Specialist F/C– 70026616

This advertisement is for a Career Service position located at Hernando Correctional Institution in the Classification department. 

Salary Range: $26,540.54 - $51,136.70 annually



The incumbent in this position is responsible for calculating the release date on sentence structure of inmates primarily serving one or more sentences which do not involve complex calculations of multiple out-time segments and penalties verification.

  • Verifies computer calculations of tentative release dates by using manual computation procedures.  Verifies sentence structure against actual commitment papers and applies Florida Statutes or case laws to confirm the accuracy of data.  Notifies the Central Office, Bureau of Admission and Release Authority of any noted discrepancies.  Communicates with local Criminal Justice Agencies to clarify sentence structure if needed, or to confirm validity of outstanding charges for possible detainer.
  • Supervises the preparation of all documents relating to the final release of inmates either by expiration, parole, court order, etc.  Assures authorization is received from the Admission and Release authority and reviews institutional inmates’ records for any pending matters or charges, which may interfere with the timely release of inmates.  Advises inmates of eligibility for restoration of their civil rights, registration requirements and any other pertinent instructions.  Request printing of discharge gratuity and prepares voucher for purchases of transportation ticket for eligible inmates.  Just prior to actual release, again verifies the accuracy of release dates and check computer records for additional flagged or pending matters.  Ensures entry of final release code and transfer of institutional inmate records to the appropriate storage center.  Notifies sentencing Judge, State Attorney, arresting Sheriff, etc. of pending releases.
  • Ensures accuracy of computer entry items relating to the inmate information system pertaining to data affecting the location of an inmate and the tentative release date.  Assist in training of new employees in usage of the database and data entry responsibilities.
  • Supervises a Data Entry Operator and Clerk Typist Specialist in the performance of their duties.  Ensures all mandatory training, performance appraisals are completed timely and accurately.
  • Supervises the daily maintenance of the institutional inmate record and data base including posting of all cell changes or house assignments, work assignments, disciplinary reports, detainer and modification of sentence structure authorized by the Admission & Release authority.
  • Prepares affidavits or testifies in Federal or State Court, or administrative hearings when served by subpoena.  Prepares and signs certifications attesting to the authenticity of documents in institutional inmates records.
  • Interviews inmates as needed in response to questions and concerns.  Explains sentence structures, detainer, gain time, etc.
  • Coordinates inter-state agreements on detainer actions when final disposition is requested by inmate, interviews inmate to prepare appropriate documents for release.  When final disposition is requested by local law enforcement agencies, instructs inmate as to his/her rights under the agreement.  Coordinates with the State Attorney’s office for scheduling for hearing pursuant to Cuyler verses Adams.  When requested, attends hearing and testified as to the contents of inmate records.  If the Court remands an inmate, coordinates release to out of state agencies.
  • Supervises in the preparation of all inmate institutional files for transfer to other institutions.  Obtains supplemental files and ensures closeout gain time recommendations are processed.
  • Develops and periodically evaluates procedure’s manual governing inmate record maintenance.  Evaluates institution and department policies relating to the maintenance of sentence data and institution records to ensure compliance with American Correctional Association Standards.


  • Knowledge of general office practices.
  • Knowledge of basic arithmetic.
  • Knowledge of methods of data collection and analysis
  • Ability to communicate effectively, verbally and in writing.
  • Ability to use office computer applications.
  • Ability to supervise people.
  • Ability to set up and organize files.
  • Ability to establish and maintain effective working relationships with others.
  • Skills in problem solving.
  • Skills in analyzing and interpreting data.
  • Skills in attention to detail.
  • Skills in reliability.
  • Knowledge of the Department of Corrections rules, policies and procedures.
  • Ability to conduct fact finding research.
  • Ability to determine work priorities, assign work and ensure proper completion of work assignments.
  • Ability to gather, interpret, report, organize, and edit information/data accurately
  • Ability to read, understand and apply applicable rules, regulations, policies, and procedures of the Department of Corrections and various case law decisions applicable to sentencing issues.
  • Ability to maintain high standards and quality of work despite pressing deadlines.
  • Ability to plan, coordinate, and manage multiple work assignments.
  • Ability to develop and install office systems, forms and procedures.
  • Ability to operate word processing equipment.


Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

  • High school diploma or equivalent.
  • One year of professional or non-professional experience in parole, probation, sworn law enforcement, public investigation, clemency, victim services work or corrections work which includes auditing, coding, verifying sentence data and guidelines.
  • Currently employed with the Florida Department of Corrections.
  • Two or more years of experience reviewing, auditing, analyzing and/or proofreading data.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

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