SENIOR CLERK - 64051631

Requisition No: 843279 

Agency: Department of Health

Working Title: SENIOR CLERK - 64051631

 Pay Plan: Career Service

Position Number: 64051631 

Salary:  $33,760.00 

Posting Closing Date: 01/01/2025 

Total Compensation Estimator Tool

Your Specific Responsibilities:

This position performs advanced independent clerical statistical work, which involves a variety of functions.  Functions include:  examining data, collection and recording documents for birth and death certifications, reporting errors, and providing error prevention training to individuals in reporting and documenting loop. Is responsible for the security of all records maintained within their area of responsibility in the Bay CHD Vital Statistics office and all confidential documents while passing through this same office.  The incumbent in this position is responsible for the integrity and confidentiality of data sets under his/her control. The incumbent of this position will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients.

With the statistical process in mind: examines data from birth certificates collected from all home births for accuracy, codes, signs, dates and sorts appropriately. Verifies monthly hospital birth log with e-vitals computer printout of birth certificates received in Jacksonville. Accumulates and analyzes data from birth, death and fetal death certificates, compiling and tabulating data as requested for various reports and graphs within the Florida Department of Health in Bay County. Files in alphabetical order burial transit permits weekly after matching with death certificates received from funeral homes.    

Sells computer certified birth and death certificates to qualified clients. Transfers original certificates daily to state office in Jacksonville. Performs various other related duties in the Vital Statistics department as requested. Must be able to back up Records Specialist as needed as far as training hospital and funeral home personnel using the Florida Statutes and the Vital Statistics handbook. Collects money from sale of birth and death certificates. Using HMS computer program receipts out client for birth and death certificates purchased. Prints daily computer report of safety paper used and matches to applications. From application enters all information into e-vitals computer system for all birth and death certificates ordered by clients. On application writes in date sold, safety paper audit number and receipt number.  From HMS computer system prints daily sales total and matches to cash box. 

Examines death certificates from funeral homes as necessary to back up Records Specialist. Inspects data for accuracy, codes, signs, dates, and sorts appropriately.  Answers questions from funeral home and hospital personnel regarding accurate reporting of data on birth, death and fetal death certificates, burial transit permits. Reviews files, records, and other documents to respond to request. Provides information to clients. Inputs and retrieves program specific information. Operates office machines. Completes and mails documents..

Performs various other duties as assigned.

Required Knowledge, Skills, and Abilities:

Experience using office equipment (multi-line phone system, copier, facsimile, computer, etc.), Microsoft Office Word and Excel.  Ability to serve in a confidential capacity where your discretion is consistently required throughout your internal and external communications, documentation, and inquiry.

Qualifications:

Valid Drivers License.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.