ADMINISTRATIVE ASSISTANT II - 80059788

Requisition No: 832593 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80059788

 Pay Plan: Career Service

Position Number: 80059788 

Salary:  $1,462.60 Bi-Weekly Salary 

Posting Closing Date: 07/09/2024 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

 We value the service given to our country and support the hiring of service members and military spouses.

THIS IS AN INTERNAL AGENCY OPPORTUNITY FOR CURRENT DJJ EMPLOYEES ONLY

LOCATION, CONTACT AND SALARY INFORMATION: 

Position Location:  Probation and Community Intervention - Circuit 20, Cape Coral Circuit Administration 

Contact Person:  Margaret LaMarca (239) 800-6430

Starting Salary: $1,462.60 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DESCRIPTION:

This position provides direct support to the Chief Probation Officer (Cape Coral, Florida).  This is independent work assisting management in the coordination of administrative tasks and/or assignments which are complex in nature and very broad in objective with integration of diverse functions. This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and coordinate the activities of other clerical staff.  Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves the independent formulation, analysis and recommendation of changes in policies, rules and regulations.

Some positions in this occupation may be responsible for coordinating work and supervising employees.

DUTIES AND RESPONSIBILITIES:

Answers and directs calls for Probation Unit.

May represent DJJ at community meetings.

Coordinates activities by assigning work, reviewing progress and assessing performance.

Coordinates and directs office services, such as records and budget preparation, contact management and personnel, and related duties to aid executives.

Assists in the preparation of budgets, budget amendments and budget requests.

Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.

Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports.

Analyzes operating practices and procedures to create new or to revise existing methods.

Reviews, assigns, prepares and tracks correspondence assignments.

Reviews and prepares agenda materials.

Maintains various databases.

Coordinates legislative work.

Interprets administrative and operating policies and procedures.

Studies management methods to improve workflow, simplify reporting procedures, or implement cost reductions.

Plans meetings and/or conferences and travel.

Reads and responds to correspondence.

Represents executive at meetings and on telephone.

Assists with preparation of publications and other materials.

Serves as back - up to the Human Resources Liaison.

Responsible for paying bills and tracking accounts.

Performs other related duties.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of Juvenile Justice laws and policies.

Knowledge of juvenile probation services policies and procedures.

Knowledge of basic management principles and practices.

Knowledge of administrative and clerical procedures and systems.

Knowledge of supervisory techniques.

Knowledge of system-wide resources.

Good verbal and written communication skills.

Ability to compile, organize, and analyze data.

Ability to analyze effectiveness of service programs.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to utilize problem-solving techniques.

PREFERRED QUALIFICATIONS:

At least three years’ experience performing higher level administrative duties, and experience in Administration, Human Resources, General Service, Purchasing, and Finance and Accounting.

Experience communicating effectively with others verbally and in writing.

Experience providing effective customer service.

Experience in preparing reports, correspondence, meeting minutes and/or presentations.

Experience in time management, and/or planning and coordination of work assignments.

Must have current skill of working knowledge of Microsoft Word, Excel and PowerPoint, as well as administrative skills and ability to utilize administrative equipment.

A valid driver's license.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and preemployment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.