FDC-FIELD OFFICE MANAGER - SES - 70031390- FRANKLIN C.I.

Requisition No: 841803 

Agency: Department of Corrections

Working Title: FDC-FIELD OFFICE MANAGER - SES - 70031390- FRANKLIN C.I.

 Pay Plan: SES

Position Number: 70031390 

Salary:  $68,381.56-$74,079.72 

Posting Closing Date: 11/27/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

ANTICIPATED VACANCY

Field Office Manager

This advertisement is for an SES position at Franklin Correctional Institution.

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

Salary Range: $68,381.56-$74,079.72

POSITION OVERVIEW:

The Field Office Manager (FOM) performs the day-to-day financial services and oversees human resources operations of the correctional facility. The financial functions include, but are not limited to, administering the procurement functions and activities ensuring budget compliance, and providing accurate budgetary coding and projections. This position serves in an important accountability and advisory function to the institution’s executive leadership. The FOM also supervises the Human Resources Consultant (HRC) and is responsible for the monitoring and compliance of human resources functions. Additional duties include oversight of the general services functions and responsibility for new general services initiatives.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Consults with managers, supervisors, and staff on the annual allocation for the institution. Oversees the institutional budget ensuring documentation reflects real time expenditures. Apprises institution’s executive management of any budgetary issues or constraints.
• Assists executive management with research and preparation of annual budget recommendations.
• Responsible for accurate budgetary coding and projections.
• Approves all Arabia on Demand (AOD) purchase requisitions for compliance with all agency polices, rules and regulations, correct budgetary coding, and price verification.
• Responsible for verifying the disbursement and accounting of all commodities and supplies are recorded correctly. Ensures proper documentation of expenditures on blanket purchase orders to maintain a consistent receipt of commodities/supplies throughout the year.
• Oversees and manages administrative reporting, research and analysis for the institution.
• Oversees all Human Resource Programs for the institution including any associated annexes and re-entry centers. Responsibilities include independently analyzing unusual or critical issues and implementing corrective actions.
• Assists with guidance in the interpretation and application of policies pertinent to collective bargaining unit employees.
• Supports the Warden for the institution with sensitive collective bargaining issues related to the application of the unit employee contracts and the proper handling of contractual processes which includes the discipline process, PERC appeal process, grievance process and step 1 responses. Also supports the Warden as a representative for voting as it relates to F.S. 447.307.
• Ensures confidentiality and proper handling of personal identifying or medical data included in records, in compliance with associated laws and regulations (e.g., HIPPA, Department policies.)
• Oversees and manages the employee relations and labor relations issues and functions.
• Assists staff in the recruitment, selection, and separation processes, as well as new and current employee random drug testing.
• Manages and directs the shift changes/postings with institutional security staff.
• Oversees the worker’s compensation program to expedite care for injured employees and ensure appropriate documentation and notification to Risk Management and Worker’s Compensation provider.
• Manages and oversees all the various general services functions located at the institution. Implements new agency initiatives (e.g., cell phone, wireless, and analog communications) and monitors success and completion of initiative.
• Supervises subordinates in all areas of responsibilities. Provides technical assistance and training to subordinates and ensures all mandatory training requirement are met.
• Develops performance expectations for subordinates.  Reviews expectations with employees, observe and document performance throughout the year and provides annual evaluations to support employee performance and growth.
• Consults with institutional managers and supervisors regarding performance management.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
    • For more information about reemployment rules for Investment plan members click here.
    • For more information about reemployment rules for Pension plan members click here.

REQUIRED QUALIFICATIONS:

• Completion of an advanced degree from an accredited college or university and two (2) years of professional business (finance & accounting, procurement, or human resources/personnel) experience; OR Completion of a four-year (4) degree from an accredited college or university and four (4) years of professional business (finance & accounting, procurement, or human resources/personnel) experience; OR a High School diploma or its equivalent and eight (8) years of professional business (finance & accounting, procurement, or human resources/personnel) experience.

PREFERRED QUALIFICATIONS:

• Experience in State of Florida’s People First system.
• Experience in a correctional setting.
• Advanced experience with Microsoft Suite applications.

Support of knowledge, skills, and abilities should be demonstrated/indicated on the application.  Additional resources that will be utilized by the Department to determine your KSAs, include but are not limited to: work sample, interview and/or reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and/or resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.