ADMINISTRATIVE ASSISTANT I - 77072645

Requisition No: 827311 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT I - 77072645

 Pay Plan: Career Service

Position Number: 77072645 

Salary:  $35,000 annually 

Posting Closing Date: 05/14/2024 

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Florida Fish and Wildlife Conservation Commission (FWC)

Fish & Wildlife Research Institute (FWRI)

Administrative Assistant I – Career Service Position with Benefits

$1,346.15 Biweekly, $35,000 Annually

11350 SW 153rd Court

Cedar Key, FL

 Fish & Wildlife Research Institute/Marine Fisheries Research/Fisheries Independent Monitoring

Administrative Assistant I - CS 77072645

Cedar Key, Florida - $35,000 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:
2 years of professional direct experience in an administrative support position; or an associate degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Preferred Qualifications: 

Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, and the ability to follow-up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's procurement procedures, working knowledge of P-Card system and policies, are encouraged to apply and may be given preference.

Requirements:
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.  

 
Position Overview and Responsibilities:

This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Cedar Key Fish and Wildlife Research Institute (FWRI) Field Lab. The incumbent will provide administrative support to the Cedar Key Fisheries-Independent Monitoring program and subsection as needed, coordinate administrative work and ensure the efficient operation and flow of administrative functions. The incumbent will be expected to assist with budget tracking, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review. The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices.

The incumbent will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy;  prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed;  maintain and purge section files according to retention schedules;  formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familiar with and disseminate to staff applicable FWC and FWRI rules, policies and procedures. The incumbent will be expected to participate in public outreach activities and assist with other FWC-FWRI programs as required.

Knowledge, Skills and Abilities:
Knowledge of using Microsoft Office Outlook, Word, Excel, and Adobe Pro.

Possess good customer service, telephone, organizational, and clerical skills.

Ability to organize files and other records; multi-task; prioritize and meet deadlines; compile and organize data; operate general office equipment (including personal computers); communicate effectively with the public and handle telephone calls in a courteous and effective manner; the ability to communicate both verbally and in writing; work independently; organize and coordinate work assignments; solve problems; establish and maintain effective working relationships; and understand and apply applicable rules, policies, and procedures.

Why should I apply?

The Benefits of Working for the State of Florida:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.  As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $25.00- Single / $90.00- Family Biweekly

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.