OPS ADMINISTRATIVE ASSISTANT I - 37970365

Requisition No: 862456 

Agency: Environmental Protection

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 37970365

 Pay Plan: Temp

Position Number: 37970365 

Salary:  $15/hour 

Posting Closing Date: 10/13/2025 

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OPS ADMINISTRATIVE ASSISTANT I (37970365)

State of Florida

Department of Environmental Protection

This position is located in Cedar Key, FL

Position Overview and Responsibilities:

Waccasassa Bay Preserve State Park is looking for a self-motivated park service professional to fill an OPS Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position is 20-29 hours per week. 

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominately responsible, for failure to comply.

This position provides administrative and secretarial support in a variety of technical and professional areas to the Park Manager and other park staff.

Types all correspondence for park staff including reports, meeting minutes, forms, budget requests, and related items. Compiles and edits the information for reports.

Receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material. Maintains tracking system to ensure correspondence, reports and other work is timely performed.

Acts as a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints or divert matters to appropriate person, and all related work dealing with park operation in park office. Process weekly report and receipts. 
 
Processes invoices, requisitions and field purchase orders pertaining to the office administration for payment. Uses Quicken to project and track budget items for the park. 

Maintains inventory of forms and office supplies. Updates and maintains Operations Procedures Manual and Department Directives Manual. Reviews monthly and OPS payrolls to verify accuracy, processes routine and special reports as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

Office procedures

Correct spelling, punctuation and grammar usage

SKILLS IN:

Typing

Utilize a computer and software programs such as Microsoft Office Suite

Type letters, memoranda and other standard business forms in correct format

ABILITY TO:

Accurately and completely fill out forms and/or reports

Act as authorized purchasing agent for My Florida Market Place and purchasing (P-card) Transactions, use Quicken

Efficiently and accurately perform cash register transactions including cash handling and Making correct change

Prepare and maintain financial records

Maintain a budget and submit associated reports in established timeframes

Organize files and other records

Act as office receptionist and handle telephone calls in a courteous and effective manner

Utilize software to track park budget

Perform basic arithmetical calculations

Plan, organize and coordinate work assignments

Communicate effectively verbally and in writing

Establish and maintain effective working relationships with others

Operate cash register

Minimum Qualifications:

Valid Drivers’ License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position

Pay:

$15 an hour

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Waccasassa Bay Preserve State Park

8312 SW 125th Ct.

Cedary Key, FL 32625

Bordering Florida's Gulf Coast between Cedar Key and Yankeetown, extensive salt marshes and tidal creeks create rich habitat for saltwater fish, crabs and shellfish. The horizon-to-horizon expanses of salt marsh are broken up with dense tree islands of red cedar, cabbage palm and live oak.

The hydric hammock that borders the estuary is one of the last remaining remnants of the once vast Gulf Hammock. It is now protected as a reminder of the expansive hardwood forest that was once a feature of Florida’s outstanding natural areas.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours on average per week) refer to the links above for detailed eligibility requirements.

Special Notes DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.