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ADMINISTRATIVE ASSISTANT I - 60004772

Date: Apr 5, 2021

Location: CHATTAHOOCHEE, FL, US, 32324

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Requisition No: 346921 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60004772

Position Number: 60004772 

Salary:  $979.97 

Posting Closing Date: 04/16/2021 

Requisition Number: 346921

Department of Children and Families / Florida State Hospital /Chattahoochee, FL

Working Title: Administrative Assistant I – Career Service

Position Number: 60004772

Class Code: 0709

Salary: 979.97 bi-weekly

Posting Closing Date:  04/16/2021

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This is independent work assisting management in providing analysis and research on a variety of administrative matters.  Work involves assignments which are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules, and guidelines.

 

EXAMPLES OF WORK PERFORMED:

Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

 

This position provides clerical support to 45 clinical staff members and performs administrative clerical work assisting an official in the operation of the Office of the Clinical Director.  Duties of this position encompasses work of considerable variety and complexity which includes researching, gathering data and prepares written reports, independently initiates special projects, interprets policy; provides guidance and assistance to further the achievement of the goals for the Office of the Clinical Director, formulates projections and recommendations; and makes independent conclusions based on data available.

Composes and transcribes letters for the Medical Executive Director.

 

  • Reads, date stamps and distributes all incoming correspondence for the Medical Executive Director. 
  • Answers the phone as needed, takes precise messages, and follow-up telephone communications.  Greets visitors, including residents and family members and directs them to the appropriate person or office.
  • Serves as the liaison between the Medical Executive Directors office and the Assistant Hospital Administrators as well as Department Heads and Senior Professionals, distributing assignments to applicable staff that report to the Medical Executive Director.
  • Takes minutes for Clinical Services meetings, the monthly doctors and ARNP meetings and any other meetings as required.
  • Committee coordinator for the Executive, Credentials and Bylaws Committee; the Professional Clinical Staff; the Physicians/ARNP group; and the Medical Peer Review Committee.  Responsible for keeping minutes of these committees and the routine functioning of these committees. 
     
    MINIMUM QUALIFICATIONS
    High School Diploma
    5 – 8 years clerical experience
     
    FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.
    Background Screening Requirement: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
     
    Nearest Major Market: Tallahassee
     

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee