ADMINISTRATIVE SECRETARY - 60005372

Requisition No: 833234 

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY - 60005372

 Pay Plan: Career Service

Position Number: 60005372 

Salary:  $33,760.00 to $46,136.59 

Posting Closing Date: 06/03/2026 

Total Compensation Estimator Tool

 The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking, and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”

Specific Duties and Responsibilities include:

• Coordinates the processing of Court Ordered Medication and Continued Baker Act Commitment petitions for residents in a timely and efficient manner. Tracks and maintains database on court orders. Serves as the liaison with the Psychology Department regarding court reports and court orders to ensure compliance.  
• Types, transcribes and/or formats a variety of documents and reports which include specialized medical, legal, and psychiatric terminology from reports, records, and rough drafts. Prepares documents containing psychiatric history, comprehensive social history, social history updates and progress letters and reports to the courts for both civil and forensic residents. Prepares appropriate cover letters and model pleadings and orders to accompany court reports and distributes the documents to the appropriate officials and Department personnel.
• Assists hospital attorneys in review and preparation of documents related to employee and personnel actions including those actions resulting in administrative litigation or union grievances. Compiles and analyzes data to aid attorneys in advising hospital administration regarding employment practices, union grievances and the administration of collective bargaining agreements; interprets established policy and provides the information for the resolution of disputes with hospital employees.
• Serves as the receptionist for FSH legal services, receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures, refers more complex questions to the hospital attorneys.
• Provides litigation support to hospital attorneys in employment cases and civil litigation cases by preparing standard language legal documents for attorney's signature from basic information provided by attorney, making copies, assisting with document production, and scheduling interviews and appearances for hearings and/or depositions.
•  Maintains current records and/or accurate spreadsheets of all matters handled by the hospital attorney’s office and assists with the tracking and coordination of all work.
• Assist the hospital attorney by performing other related duties as requested or assigned.

Knowledge, Skills, and Abilities required for the position:

• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective communications.
• Knowledge of the methods of data collection.
• Skill in typing.
• Ability to take and transcribe dictation using notes or a dictating machine.
• Ability to organize files and other records.
• Ability to compile and analyze data for administrative decisions.
• Ability to organize and maintain records management systems.
• Ability to perform basic arithmetical calculations.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to operate general office equipment.
• Ability to handle telephone calls in a courteous and effective manner.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others. 

Minimum Qualifications:

• Two years of secretarial or office clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.