ADMINISTRATIVE SECRETARY - 60005372

Requisition No: 862816 

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY - 60005372

 Pay Plan: Career Service

Position Number: 60005372 

Salary:  $34,760 - $40,000 

Posting Closing Date: 10/26/2025 

Total Compensation Estimator Tool

Administrative Secretary

Office of General Counsel – Florida State Hospital

Department of Children and Families

100 N Main St, Chattahoochee, FL 32324

Open Competitive

Current employees will be compensated in accordance with the DCF salary policy.

What you will do:

• Coordinates the processing of court reports on residents in a timely and efficient manner. Tracks and maintains database on court reports due for completion and assigns reports for processing. Receives and answers calls and emails from court officials regarding court reports issues. Serves as the liaison with the Psychology Department regarding court reports and court orders to ensure compliance. Reviews admission orders to ensure court report due dates are accurately entered into tracking database. Uses the Florida Courts E-Filing Portal to ensure instant delivery and receipt of reports by the assigned judges and attorneys. Directs the work of the OPS-WPSO to ensure all reports received are timely processed. Provides daily information to update the statewide RTCT tracking report.
• Types, transcribes and/or formats a variety of documents and reports which include specialized medical, legal, and psychiatric terminology from reports, records and rough drafts. Prepares documents containing psychiatric history, comprehensive social history, social history updates and progress letters and reports to the courts for both civil and forensic residents. Prepares appropriate cover letters and model pleadings and orders to accompany court reports and distributes the documents to the appropriate officials and Department personnel.
• Assists hospital attorneys in review and preparation of documents related to employee and personnel actions including those actions resulting in administrative litigation or union grievances. Compiles and analyzes data to aid attorneys in advising hospital administration regarding employment practices, union grievances and the administration of collective bargaining agreements; interprets established policy and provides the information for the resolution of disputes with hospital employees.
• Serves as the receptionist for FSH legal services, receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures, refers more complex questions to the hospital attorneys.
• Provides litigation support to hospital attorneys in employment cases and civil litigation cases by preparing standard language legal documents for attorney's signature from basic information provided by attorney, making copies, assisting with document production, and scheduling interviews and appearances for hearings and/or depositions. 
• Maintains current records and/or accurate spreadsheets of all matters handled by the hospital attorney’s office and assists with the tracking and coordination of all work.
• Other duties as assigned.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.