CLERK TYPIST SPECIALIST - F/C - 60034595

Requisition No: 848952 

Agency: Children and Families

Working Title: CLERK TYPIST SPECIALIST - F/C - 60034595

 Pay Plan: Career Service

Position Number: 60034595 

Salary:  $33,760.00 to $40,346.20 Annually 

Posting Closing Date: 03/31/2025 

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS ADVERTISEMENT MAY BE USED TO FILL MULTIPLE VACANCIES.

This is a highly responsible and professional position that will serve as a Clerk Typist Specialist – F/C.  This position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. 

Specific Duties and Responsibilities include:

• This position requires lifting, pulling, and squatting. Duties of this position require the incumbent to be knowledgeable of and utilize the principles of Total Quality Management.
• This position is located in Forensic Services and falls under the supervision of the Medical Unit Supervisor-Forensic/Corrections.
• This position involves a variety of clerical skills, which includes computer use (Microsoft Word, Excel, etc.), typing, prioritizing, monitoring and scheduling duties. It involves the ability to exercise problem solving techniques and work toward a cohesive smooth working environment while dealing with multiple projects each day. It also involves the exercise of independent judgment, initiative and the development of specialized work methods, procedures and their application for solution of technical problems.
• This position involves effectively managing the purchasing activities. This includes coordinating and completing administrative processes associated with them. Prepares and submits electronic and/or paper requisition to the proper warehouse and/or suppler. Receive and/or pick-up supplies for distribution of said supplies. Maintains Unit PAR Levels of inventory previously set by the Medical Unit Supervisor. Maintains a clean work area. The position requires that you be able to push or pull a supply cart that could weight up to 150 lbs. up and/or down possible incline to the supply rooms. Use the proper lifting techniques to unload, stock, and deliver supplies.
• Demonstrates professionalism through work habits and attitude toward customers, teammates and leadership; Demonstrates professional competency and works well with others; communicates clearly and listens effectively; keeps others informed; deals effectively with conflict. Schedules leave requests in advance and ensures work assignments are covered; If needed, paper timesheets are submitted accurately by required timeframes. Is well organized; uses time effectively; acts independently. Self-Motivated to succeed; extends personal resources; builds on strengths and works on deficiencies. Managing and/or Initiate change effectively and adapts to necessary changes in operations. Managing phone calls professionally, courteously, and promptly. Planning for meetings/events and coordinates with other parties as required. Preparing (create, edit, print, package) all types of written communication materials as requested. Tracking of projects on spreadsheets and calendars.
• This position will work closely with and provide back up for staff assigned to Patient Property. Those duties include that you will have to effectively organize and maintain office records/files. Maintain organization of patient property files, documents, records, via filing and/or scanning electronic and hard copies etc. Timely and accurately prepares files, documents, records, etc. for delivery and filling. Timely and accurately collect, inventory, box, file, store residents' property, etc.
• Attends/participates in 100% of mandatory training as required by supervisor in accordance with FSHOP 225-1.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of correct spelling, punctuation and grammar usage.
• Skill in typing.
• Ability to alphabetize and file.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to operate general office equipment.

Minimum Qualifications:

• One year of secretarial or clerical work experience; or
• Possession of a Certified Professional Secretary Certificate.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
• A high school diploma or its equivalent can substitute for the required work experience.

Benefits of Working for the State of Florida:

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
  • (For more information, please click www.myfrs.com);
• Nine paid holidays and one Personal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.