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FACILITIES SERVICES MANAGER II - SES - 67036123 APD/DDDP CHATTAHOOCHEE, FL

Date: Apr 12, 2018

Location: CHATTAHOOCHEE, FL, US, 32324

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Requisition No: 32267 

Agency: Agency for Persons with Disabilities

Working Title: FACILITIES SERVICES MANAGER II - SES - 67036123 APD/DDDP CHATTAHOOCHEE, FL

Position Number: 67036123 

Salary:  $30,988.62-$55,000.00 ANNUALLY 

Posting Closing Date: 04/26/2018 

Position Summary:

Facility Manager, Division of Facility Administration at Developmental Disabilities Defendant Program.

APD’s Developmental Disabilities Defendant Program (DDDP), located on the grounds of the Florida State Hospital, is a Secure Forensic Facility serving clients committed pursuant to Florida Statutes 393.11, and 916.  APD seeks an experienced professional to supervise and manage the administrative and operational support functions for the institution.  

 

Organization Background:

The Developmental Disabilities Defendant Program (DDDP), is a 146 bed, co-ed, secure facility, located on the grounds of Florida State Hospital in Chattahoochee, Florida. DDDP is the State of Florida’s only admission facility for individuals charged with a felony crime and found to be incompetent to proceed to trial based on a developmental or intellectual disability. The Developmental Disabilities Program is designed for competency restoration and provides additional programming through: anger management, substance abuse, social skills, recreation and fitness, with the goal of preparation for a less restrictive placement when the Judicial system allows for such movement. For more information about our program please follow this link  http://apd.myflorida.com/sunland/about.htm

 

Location:

Chattahoochee is a peaceful community located in the panhandle of Florida just an hour west Tallahassee our state capital.  The Developmental Disabilities Defendant Program is located on the Florida State Hospital Campus which has a rich history as a Federal Arsenal built by the United States Army as an arms depot during the Second Seminole Indian War.  Scenic Chattahoochee is known for its nature trails, historic sites, quaint business district and oak-lined streets, and borders Lake Seminole and the Apalachicola River.  The tranquil beauty and charm of the town makes Chattahoochee a great place to call home.  Visit Chattahoochee’s website for a view of its history and beauty at https://www.chattgov.org/

 

Position Responsibilities:

Specific responsibilities of the Facility Manager include, but are not limited to, the following:

  • Responsible for all operational and administrative aspects of facility services operation and administrative support functions in the Division of Facility Administration, at DDDP.  The incumbent exercises independent judgment in recommending to the Superintendent, Assistant Superintendent, Director of Facility Administration and leadership team on new and/or revised protocols for the management and operation of these major functional units assigned. The scope of work is cross functional, multi-disciplinary, and involves working with staff at DDDP, Florida State Hospital, Sunland, APD Central Office in Tallahassee, the State Fire Marshal, statewide work groups, other Developmental Disability Centers, Advocacy groups, residents and other stakeholders.

     

  • Ensures the living environment and physical plant for the respective facility is safe and meets appropriate environmental standards for resident occupation.  This includes but is not limited to the following tasks:  Ensures routine building/facility inspections occur a minimum of monthly; Prepares, submits and tracks work orders to ensure that maintenance issues are addressed and resolved in a timely manner; Works in partnership with Community Managers to address and resolve Fire Marshal, Environmental Control and Infection Control issues to maintain the continued safety and well-being of residents and staff; Manages and conducts the inventory of property, furniture and equipment and secures new assets as appropriate; Ensures that food service issues are addressed with appropriate personnel and functions as the single point of contact for all building and facility issues.  Keeps senior leadership fully informed regarding work-related activities, relevant issues, upcoming events and potential problems.

     

  • Reviews plans and structures for adequacy of design and economic feasibility. Arranges for facility appraisals, health and fire inspections, renovations and emergency repairs.  Determines space utilization requirements and provides overall plans for allocating facilities.  Negotiates and monitors contracts, leases, and rental agreements in coordination with DDDP’s Business Manager. Collects and analyzes statistical data for budget planning, future acquisitions and operations of facilities.  Instructs and supervises staff in preventive maintenance and housekeeping functions.  Coordinates the development and implementation of safety, security and energy conservation programs for the facility.  Reviews and makes recommendations on requests for the installation and modification of communications systems and equipment.

     

  • Provides leadership and direction to administrative support staff, maintenance and/or barber/beautician staff consistent with DDDP goals and objectives and ensures that staff receives relevant and timely supervision, feedback, and performance standards for accountability and performance measurement. This includes but is not limited to directing and prioritizing work activities and assignments, reviewing and approving timesheets, work schedules and leave requests, reviewing, monitoring and assigning work projects.  Ensures various resident banking, property and other resident related issues are managed in accordance with all applicable policies, procedures statutes and rules, ensures identified issues are resolved in a timely manner.  Motivates employees to improve the quality and quantity of work performed.  Plans workloads, work flows, deadlines, work objectives and time utilization with employees.  Communicates on a regular basis with employees both individually and in staff meetings. Complete employee’s performance evaluations and performance expectations within established timeframes as required.
  • Works in partnership with the respective staff to ensure the appropriate food, decorations and other supplies are secured for parties and other events where food and beverages from local vendors are served as a positive reinforcement to residents.  This includes but is not limited to shopping, making appropriate and authorized purchases, securing and delivering purchases to the respective facility management staff and ensuring that all receipts and other required documents are completed and processed in accordance with purchasing and/or financial service protocols
  • Ensures requisitions/supply orders are prepared based on the needs of the facility such as; furniture, property, resident supplies, clothing, goods/services, and emergency supplies within established purchasing guidelines.  Prepares travel reimbursements.  Manages and directs preparation of inventory of property; furniture and equipment and secures new assets as appropriate based on the needs of the facility.  Serves as a P-Card holder for the acquisition of emergency purchases within established purchasing guidelines. 

     

    Candidate Profile Experience:

    The Facility Manager should possess the following qualifications:

  • Minimum of 8 years of progressive experience and responsibility within operational and administrative aspects of facility services operation in a secure or correctional environment.
  • Two years supervisory or lead staff experience.
  • Valid and applicable driver’s license.
  • Knowledge of the principles, techniques, materials and equipment used in building maintenance.
  • Experience in mining and analyzing data for decision-making and reporting purposes.
  • Experience establishing organizational goals and performance metrics aligned to those goals.
  • Excellent written and verbal communication skills; training and presentation experience preferred.
  • Must have strong facilitation and project management skills, excellent negotiation skills, teamwork, and ability to influence and motivate various team members in participation of our operations and construction programs.
  • Proven record of providing excellent internal and external customer service.
  • Experience managing vendor relationships and holding vendors accountable.
  • Experience motivating individuals and teams to perform at a high level and to embrace change.
  • Knowledge of the Microsoft Office Suite.
  • Strong personal and professional motivation to produce results aligned with the department’s goals and objectives.
  • Ability to set and communicate goals, establish metrics, measure accomplishments, give appropriate feedback, and hold people accountable.

     

     

    Education:

    Completion of a four-year degree from an accredited college or university is preferred; professional experience can substitute on a year-for-year basis for the required degree.

     

    Recruiting Contact:

    Jodi NeSmith

    Recruiter

    Florida Agency for Persons with Disabilities

    Telephone: (850) 663-7138

    Email: Jodi.Nesmith@apdcares.org         

     

    Successful completion of background screening will be required for this position.

    BACKGROUND SCREENING REQUIREMENT: It is the policy of the Agency of Persons with Disabilities that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.

     

    ***FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY***

     

     

     

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee