GOVERNMENT OPERATIONS CONSULTANT I - 67072415

Requisition No: 832392 

Agency: Agency for Persons with Disabilities

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 67072415

 Pay Plan: Career Service

Position Number: 67072415 

Salary:  $1,468.29- $1,760.66 BIWEEKLY 

Posting Closing Date: 07/07/2024 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Government Operations Consultant I - Career Service

POSITION NUMBER: 67072415

OPEN COMPETITIVE OPPORTUNITY

SALARY RANGE: $1,468.29- $1,760.66 BIWEEKLY

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.
• https://compcalculator.myflorida.com/

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application.

Program Overview

The Developmental Disabilities Defendant Program operates on the campus of Florida State Hospital in Chattahoochee and at Sunland in Marianna under the auspices of The State of Florida Agency for Persons with Disabilities (APD). The Developmental Disabilities Defendant Program (DDDP) is dedicated to empowering persons with developmental disabilities charged with a felony crime to:

1.         Acquire the skills and supports that will prepare them for success in their future environments.

2.         Acquire the skills needed to become competent to stand trial.

Position Summary

This is a position under the Division of Operations created as a Government Operations Consultant I, housed in the Clinical Records Department. Its primary purpose is to serve as the lead worker in the Clinical Records Department (DDDP and Pathways) and to perform duties that include but are not limited to assigning and prioritizing work assignments; reviewing the work of other employees and assists with the training of other employees, as needed. The person in this position requires minimum supervision and is allowed the flexibility to exercise a great deal of independent judgment in carrying out assigned duties. It is imperative that the incumbent in this position maintain an effective working relationship with DDDP/Pathways staff, Central Office, and regional staff. This position requires the ability to work with multiple computer programs with above-average computer skills in Excel, Word, Access, and Power Point as well as above-average typing and communication skills. This person should possess excellent interpersonal communication skills with strong customer service orientation abilities and must be able to multi-task. This position requires excellent detail-oriented skills and strong ethical and moral character.

Assists OMCII with oversight and guidance for both DDDP and Pathways Clinical Record offices. Assists in monitoring admissions/discharges at both DDDP and Pathways to ensure both are processed in accordance with guidelines, policies, and procedures.  Ensures the overall clinical/medical records departments operates effectively and efficiently based on policy, procedures and rules governing the clinical/medical records departments.

Employee is responsible for the overall discharge, leave of absence (LOA), and transfer process at DDDP (and Pathway as needed). Upon notification of discharge, LOA, or transfer; employee is to notify the appropriate disciplines via email ensuring that all medical paperwork, court order, and the residents data sheet are available in security prior to release. After a resident is released, the employee is responsible for entering discharge or transfer information into hospital computer system (JUNO and HCS) and DDDP database within 1 business day. If discharged, the employee is responsible for notifying Court officials and the Forensic Region in which the resident was committed/discharged to. After discharge, the employee is responsible for combining the active ward chart into the clinical record within 5 business days from release. After records are combined employee is responsible for auditing and scanning records prior to archiving for disposal or mailing records (varies case by case).

The employee is responsible for fulfilling all records requests from The Social Security Administration (SSA). Upon receipt of the request for information and signed consent employee is to provide (within 3 business days) notification to APD’s Agency Clerk via email informing the location of the records along with the contact information of the person the records were mailed to in the Region. If the records are on site, the employee is to fulfill the records request within a reasonable amount of time and upload them into the electronic file the Agency Clerk provides.

Employee is responsible for processing and responding to Public Records requests for DDDP. The employee is required to use independent judgment and provide support to the General Counsel’s Office in obtaining public records for resident information at DDDP. Duties include conducting electronic and hardcopy searches for records on behalf of the Agency in response to PR requests, maintaining and organizing accurate files, records and databases. Perform complex computerized research, enter data and generate reports using custom databases. Assist with resolving outstanding records issues; organize and maintain electronic records for DDDP Clinical Records office. Correspond with various internal divisions, regions and agencies regarding PR requests for resident PHI. Upon receipt of a PR request, the employee is expected to provide records to the GC’s Office within 5 business days except for extremely large requests.

Responsible for data entry into JUNO, HCS, and the Resident Database inputting all pertinent data pertaining to discharges, LOA’s or any bed movement. Ensures discharges and admissions are completed timely and reviewed for accuracy.

Assists OMCII with oversight of weekly ward chart filing and thinning for DDDP and Pathways; both by using the filing system and table of contents. Assigns/coordinates work assignments to ensure filing is maintained in accordance with guidelines.

Responsible for typing dictation as transcribed by the unit psychiatrist or APRN, once transcribed, the file is returned to the Psychiatrist/ARNP for signature.

Completes all required training. Maintain MANDT certification as required.

Maintain timesheet, ensuring accuracy and submit timely in accordance with policy and procedure.

Perform other related duties as required.

The Work You Will Do 

 DDDP is a forensic facility working with individuals with disabilities in a secure setting.  These individuals have been adjudicated by the courts as incompetent to proceed to trial and have significant behavioral and psychiatric issues.  DDDP provides rehabilitative, vocational, and daily living skills training to the individuals served which allows for a smooth transition back into a non-secure residential or community setting. 

Knowledge, Skills, And Abilities

• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basis arithmetic.
• Ability to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications

• A valid driver’s license. License suspended or revoked for any reason, work permits (Business purpose/ Employment/Education only license) and some types of restricted license are not acceptable. Licenses that have “Corrective Lenses Restricted,” are acceptable, provided the driver wears the corrective lenses while operating the vehicle.
• Two years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

Additional Information

We are dedicated to empowering persons with developmental disabilities charged with a felony crime to acquire the skills needed to become competent to stand trial, and to acquire the skills and supports that will prepare them for success in their future environments.

Recruiting Contact:      

Jodi NeSmith      

Recruitment Manager- Developmental Disabilities Defendant Program & Pathways  

Agency for Persons with Disabilities      

Telephone: (850) 793-7075

Email: jodi.nesmith@apdcares.org

Profile Completion

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year, to qualify for this position. 

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process.  If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.