ADMINISTRATIVE ASSISTANT II - 55005262

Requisition No: 863263 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55005262

 Pay Plan: Career Service

Position Number: 55005262 

Salary:  $51,123.13 - $66,159.34 

Posting Closing Date: 10/22/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

319 / District Materials & Research

ANTICIPATED VACANCY

CAREER SERVICE

CONTACT PERSON: Kay Weeks 

CONTACT PHONE NUMBER: (850) 330-1618

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II / District Three / Transportation Operations / Office and Administrative Support

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Materials & Research

1074 Hwy 90

Chipley, FL 32428

Your Specific Responsibilities:

Manages the overall administrative functions of the District Materials & Research Office. Plans, coordinates, and supervises work assignments and projects for the District Materials & Research Office including, but not limited to: purchasing, records management, all correspondence related to construction projects from advertisement to completion, travel and preparation and distribution of Monthly Status Reports. Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc.

Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure. Assists the District Materials & Research Engineer in monitoring and administering the Office budget for purchases.

Processes correspondence and requests for staff and management. Coordinates, schedules and sets up conferences and meetings for the Office/Section including making travel arrangements and hotel accommodations and processing travel requests/reimbursements. Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.

Acts as Unit Training Coordinator and Time Administrator for Cost Center 319. Unit Training Coordinator duties include, but are not limited to, notifying employees of scheduled training, and providing the Training Manager with appropriate training documents for each employee. Time Administrator assists with time sheet entries, approvals, etc. as requested.

Reviews records and reports which require action and recommends solutions or courses of action. Performs special assignments, research, and report preparation. Proofreads reports and

correspondence for staff.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge:

• Knowledge of administrative principles and practices

Skills:

• Skill in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management, personnel, purchasing, or report writing
• Skill in reading, interpreting, communicating applicable rules, regulations, policies, and procedures
• Skill in written and verbal communication

Abilities:

• Ability to work independently
• Ability to supervise
• Ability to plan, organize and coordinate work assignments
• Ability to handle confidential information
• Ability to establish and maintain effective working relationships with others

Minimum Qualifications:

Three years of administrative or clerical experience or an associate degree from an accredited college or university and one year of administrative experience

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.