STATE ATTORNEY'S OFFICE, 14TH CIRCUIT- LEGAL ASSISTANT I - 21009511

Requisition No: 826208 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 14TH CIRCUIT- LEGAL ASSISTANT I - 21009511

 Pay Plan: State Attorneys JAC

Position Number: 21009511 

Salary:  $31,200.00 

Posting Closing Date: 04/30/2024 

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Office of the State Attorney, 14th Judicial Circuit

Larry Basford, State Attorney

Legal Assistant I

OVERVIEW:

If you want to make a difference in your community performing complex and confidential secretarial work in support of prosecuting those who violate our laws, while at the same time enjoying the generous of benefits offered by the State of Florida, consider joining our team.

State Attorney Larry Basford’s office prosecutes cases across Bay, Calhoun, Gulf, Holmes, Jackson, and Washington counties. For every attorney in court, there is a need for someone driven by a desire to excel who wants to be part of a team that is achieving successes that impact the community.

DESCRIPTION OF POSITION BEING FILLED:

An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

HOW TO APPLY:

Obtain Employment Application and Authorization to Release Information from our website at: http://sa14.fl.gov/careers-opportunities/, and email to: SA_businessoffice@sa14.fl.gov. Application must show complete and accurate dates and addresses of all employments and must include: skills and abilities, including keyboard/typing (correct words per minute) and software knowledge in which experienced. A qualifying typing test score and/or data entry test may be required.

ESSENTIAL JOB DUTIES:

• Dependable and routine in-office attendance during regularly scheduled business hours.
• Ability to focus and pay attention to detail.
• Efficient keyboard skills.
• Effective and efficient communication skills and ability to interact professionally with other employees and the public.
• Ability to operate the telephone system and respond to calls promptly and professionally.
• Review and promptly respond to all electronic messaging.
• Perform quality work within deadlines.
• Ability to operate a computer and other office machinery.
• Ability to follow rules, regulations, policies and procedures.
• Work effectively as a team contributor as well as independently.
• Comply with all Public Records statutes and policies.
• Ability to work approved overtime, as needed.
• Ability to lift up to 25 pounds.
• Other duties as assigned.

EXAMPLES OF WORK PERFORMED:

• Updates case management system and notes.
• Prepares legal documents.
• Accompany ASA to court and assist as required.
• Maintain calendars and coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assists victims and witnesses, as needed.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Research and prepare reports as necessary.
• Receive, scan and distribute incoming mail.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Assist with data collection and reports.
• Generate subpoenas and catalog returns.
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Secure supplemental case information.
• Bilingual employees will assist in translations as needed.
• Notarize documents as needed.
• Perform any and all duties as required.

POLICIES:

The State Attorney's Office has a harassment-free workplace policy and professional conduct requirement. Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty. Employees must maintain satisfactory work attendance and job performance level.

Applicants considered for employment will be required to pass comprehensive background check including fingerprinting and drug testing. We hire only U.S. Citizens and those lawfully authorized to work in the U.S., and participate in the U.S. Government's Employment Eligibility Verification Program (E-Verify).

State employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.