PUBLIC DEFENDER'S OFFICE, 6TH CIRCUIT- ADMINISTRATIVE ASSISTANT I - 21011495

Requisition No: 782921 

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER'S OFFICE, 6TH CIRCUIT- ADMINISTRATIVE ASSISTANT I - 21011495

Position Number: 21011495 

Salary:  Commensurate with experience 

Posting Closing Date: 01/31/2023 

PD6 | ADMINISTRATIVE ASSISTANT I                                                                         5311

DISTINGUISHING CHARACTERISTICS OF WORK

• This is administrative work assisting a division head in a Public Defender office.
• An employee in a position allocated to this class plans, assigns and reviews the work of employees; coordinates and administers policies and procedures, and relieves the supervisor of assigned operational duties.
• Work is performed under general supervision with review made to ensure that work is being performed in accordance with prescribed policies, procedures and common office practices.

JOB SPECIFIC DUTIES

• Format information for internal and external communication – memos, emails, presentations, thank you cards, etc.
• Create and maintain all agendas
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Maintains current information of office policies and programs, and processes routine matters within established policies.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Performs special assignments, research, and report preparation.
• Performs functions for supervisor as authorized or delegated.
• Performs fiscal, personnel, purchasing, statistical reporting, secretarial, and other major office functions.
• May serve as an administrative officer of a Public Defender branch office.
• May represent supervisor at meetings to furnish or obtain information.
• Accomplishes department and organization mission by completing related tasks as needed.

NOTE: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

SKILLS

• Calendar management
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Detailed oriented
• Excellent time management

MINIMUM TRAINING AND EXPERIENCE

• Graduation from high school and five years of progressively responsible secretarial and/or clerical experience or an equivalent combination of training and experience.
• An equivalency diploma issued by a state department of education may be substituted for high school graduation.

Benefits

• Florida Retirement System benefits
• Life Insurance Coverage
• Comprehensive Medical and Prescription Drug Coverage
• Preventive Care Benefits and Wellness Program
• College Tuition Reimbursement
• Annual Leave and Sick Leave
• Paid Holidays
• To learn more about the eligible employee benefits available, please visit: www.mybenefits.myflorida.com

To Apply

Send Resume and Cover Letter to: Apply@flpd6.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.