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FDC-SECRETARY SPECIALIST - F/C - 70002766 LAKE CORRECTIONAL INSTITUTION

Date: Oct 9, 2019

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Requisition No: 83997 

Agency: Department of Corrections

Working Title: FDC-SECRETARY SPECIALIST - F/C - 70002766 LAKE CORRECTIONAL INSTITUTION

Position Number: 70002766 

Salary:  $21,532.94 - $37,477.84 annually 

Posting Closing Date: 10/16/2019 

***OPEN COMPETITIVE ADVERTISEMENT***

Secretary Specialist - F/C – 70002766

This advertisement is for a Career Service position located at Lake Correctional Institution.

Salary Range: $21,532.94 – $37,477.84 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES AND RESPONSIBILITIES:  

  • Types correspondence, reports, memorandums and other departmental data. Composes routine correspondence. Takes and transcribes minutes from staff meetings.
  • Receives and responds to or redirects telephone inquiries from the public. Reviews and distributes all incoming and outgoing mail. Maintains files of office correspondence, reports and other materials.
  • May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances.
  • Orders supplies and forms as needed.
  • Maintains offender visiting records to include card file with up-to-date list of visitors or input visitor information into Offender Based Information System (OBIS).

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of working office equipment (copier, fax, etc.)
  • Knowledge of office procedures.
  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of basic arithmetic.
  • Knowledge of basic filing practices.
  • Knowledge of record keeping.
  • Knowledge of Microsoft Word, Excel, Powerpoint
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Skills in typing.
  • Ability to transcribe dictation using notes or a dictating machine.
  • Ability to organize files and other records.
  • Ability to perform basic arithmetical calculations.
  • Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to operate general office equipment.
  • Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to work with highly confidential information.
  • Ability to meet strict deadlines.

REQUIRED QUALIFICATIONS:

  • High school diploma or equivalent.
  • Two or more years of secretarial or clerical experience.
  • Experience working in a correctional or law enforcement setting preferred.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Orlando