STATE ATTORNEY'S OFFICE, 3RD CIRCUIT- LEGAL ASSISTANT I - 21007964

Requisition No: 848838 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 3RD CIRCUIT- LEGAL ASSISTANT I - 21007964

 Pay Plan: State Attorneys JAC

Position Number: 21007964 

Salary:  $32,136.00 

Posting Closing Date: 03/28/2025 

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State Attorney’s Office, 3rd Judicial Circuit

Legal Assistant I vacancy

Class code 6151

Position # 007964

Applications accepted until March 28, 2025

Position reports to Marcie Kemp

Work location is Cross City, FL

Requirements:

Applications should be mailed to: State Attorney’s Office, Attn: Marcie Kemp, 310 Pine Ave., SW, Live Oak, FL  32064 or emailed to: Marcie.kemp@sao3.org

State Attorney Application (required and is available at https://sao3.org/employment/), Resume (optional)

Description of work: This is complex and confidential legal administrator work.

An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation.  Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; transcribing; scanning; providing information to the public; data input; and preparing appropriate legal documents and correspondence.

Essential Job Duties:

Dependable and routine in-office attendance during regularly scheduled business hours.

Ability to focus and pay attention to detail.

Ability to read and comprehend.

Efficient keyboard skills.

Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.

Ability to operate the telephone system and respond to calls promptly and professionally.

Review and promptly respond to all electronic messaging.

Perform quality work within deadlines.

Ability to operate a computer and other office machinery.

Ability to follow rules, regulations, policies, and procedures.

Work effectively as a team contributor as well as independently.

Comply with all Public Records statutes and policies.

Travel as required.

Other job duties:

Ability to lift up to 25 lbs.

Ability to work approved overtime, as required.

EXAMPLES OF WORK PERFORMED:

Updates case management system and notes.

Prepare Legal Documents.

Responsible for all administrative activities as required.

Accompany assistant state attorney to court and assist as required.

Coordinate meetings, depositions and or court appearances including space, time, place, and notify all participants.

Assist victims and witnesses, as needed.

Maintain calendars.

Research and prepare reports as necessary.

Receive, scan, and distribute incoming mail.

Receive and process Law Enforcement electronic media.

Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.

Update the case management system and assist with data collection and reports.

Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested.

Generate subpoenas and update case management system from returns.

Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.

Maintain and file all records and reports on case activity and prepare any necessary statistical reports.

Secure supplemental case information.

Bilingual employees will assist in translations as needed.

Notarize documents as needed.

Perform all duties as required.

COMPENSATION:

The Legal Assistant I will be compensated with a salary of $32,136.  The full package of state benefits accompanies this position which includes health insurance, life insurance, Florida retirement, and vacation time.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.