GOVERNMENT ANALYST II - 37021079

Requisition No: 840093 

Agency: Environmental Protection

Working Title: GOVERNMENT ANALYST II - 37021079

 Pay Plan: Career Service

Position Number: 37021079 

Salary:  $56,000-$58,000 

Posting Closing Date: 11/10/2024 

Total Compensation Estimator Tool

Government Analyst II – 37021079 (Operations and Budget Coordinator)

State of Florida

Department of Environmental Protection

Office of Resilience and Coastal Protection

Coral Restoration and Protection Program

Open Competitive

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The Office of Resilience and Coastal Protection (ORCP) Coral Protection and Restoration (CPR) Program seeks to fill a full-time Government Analyst II position. This position is a core member of the CPR Team and will help guide national and state coral reef policy to ensure effective state-wide coral reef-related authorities, policies and procedures; provide leadership for disease and bleaching response, restoration of Florida’s Coral Reef, and regional water quality priorities; and effectively administer state funding for Florida’s Coral Reef priorities.

The Difference You Will Make:

The Office of Resilience and Coastal Protection CPR Program strives to achieve a synergized and unified goal of protecting and restoring Florida’s Coral Reef by ensuring optimal quality, longevity, and health of these resources over time.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Dania Beach, Broward County’s first city, has an award-winning beach, Pier and Marina location you'll want to discover! The City is located immediately south of the Fort Lauderdale-Hollywood International Airport, Port Everglades, and the Broward County Convention Center.  Boasting proximity to the coast and centrally located to popular tourist destinations in both Miami and Fort Lauderdale, Dania Beach is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  The DEP office is located at Nova Southeastern University’s (NSU) Guy Harvey Oceanographic Center within the award-winning Von D. Mizell and Eula Johnson State Park. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$56,000-$58,000

 Your Specific Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.

This position is a core member of the Coral Protection and Restoration Program (CPR) within the Office of Resilience and Coastal Protection’s (ORCP) Southeast Region, providing technical, planning, procedural and budget recommendations to the CPR Manager, and provides program guidance and staff oversight in the absence of the CPR Manager. In consultation with the CPR Manager, performs the following:

• Oversees daily business and finance operations and provides administrative and technical support for management of the CPR Program, ensuring compliance with state laws, policies, and procedures. Serves as liaison with ORCP Central Office for budget, communication, and other administrative issues.
• Prepares, assists in presentation of, and/or administers program workplans, grant proposals/awards, budget allocations and Legislative Budget Requests, in consultation with the Southeast Region leadership team.
• Manages program budgets and expenditures using Excel to reconcile and maintain accounts. Reviews/reconciles account reports with program budgets. Prepares correction memos, as needed. Prepares, reviews and tracks credit card statements, invoices, timesheets, travel authorizations, contracts and grants including amendment and approval routing and other budget tracking needs. Generates procurement reports and spend plans, as needed or requested.
• Develops and manages assigned contracts (e.g., office lease, contracted staff, etc.). Manages the NSU office lease agreement. Updates the FACTS Workbook on an annual basis and ensures timely submission of invoices. Oversees all contract recordkeeping and routing for the Program. Makes purchases via state purchasing card (p-card) as authorized and applies correct funding codes through the P-card Works system; signs off on all CPR staff p-card charges and ensures accurate invoice codes have been entered. Oversees Travel Authorization Requests and post-travel payment processing for Program staff, as needed.
• Prepares and processes purchase order requisitions and obtains competitive bids from authorized vendors for goods and services, as needed. Enters electronic invoices and all necessary supporting documentation to ensure timely payment to vendors. Processes change orders or amendments, as needed. Reports on the status of assigned projects from start to completion.
• Oversees CPR’s Grant Program including the Florida’s Coral Reef Restoration and Recovery Initiative and ensures grants are in compliance with state laws, policies, and procedures. Prepares, maintains, and updates FACTS workbooks for all agreements and ensures Salesforce and other tracking platforms are updated accordingly. Performs the annual renewal of State Projects through the Catalog of State Financial Assistance (CSFA).
• Supervises the Program Assistant, Grant Coordinator, and Grant Assistant OPS positions. Provides staff training/assistance with contract and grant management, as needed.
• May assist with property inventory administration (surplus, transfers, new property, etc.) and safety processes and trainings for the CPR Program.
• Assists in the management of the CPR Program’s Vehicle and Vessel fleet and ensures that any maintenance or repairs are addressed appropriately.
• May aid in the event of an emergency at the DEP ORCP SE Region field offices, including pre-storm preparation, post-storm clean-up and replacement of stored goods to ready field office for operation after a storm; or other services assigned.
• Maintains detailed records of all office management and contract files.
• May snorkel as required to assist field activities.
• Performs additional duties and special projects, as assigned.

Knowledge/Skills/Abilities (KSAs): 

• Knowledge of and experience with grant funding administration, contract management and invoice processing.
• Knowledge of administrative principles and practices.
• Skill with communication and working with people.
• Skill with organization and time management.
• Skill with PC computers; Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint software.
• Skill with math and analytics.
• Skill in small boat handling and trailering, or the ability to acquire these skills.
• Ability to accurately manage a large budget; understand and apply applicable rules, regulations, policies, and procedures relating to state procurement and contracts; formulate policies and procedures; prepare fiscal reports.
• Ability to analyze and solve problems.
• Ability to communicate effectively in writing and orally.
• Ability to work independently and as part of a team.
• Ability to prepare and critique technical documents.
• Ability to successfully complete training for Florida Certified Contract Manager designation.
• Ability to plan, organize, and prioritize work assignments for successful, timely completion.
• Ability to establish and maintain effective working relationships with others.
• Ability to use a database and spreadsheets to analyze information and generate reports, charts, and graphs.
• Ability to evaluate and analyze data relating to financial management activities.
• Ability to lift at least 35 lbs.

Minimum Qualifications:

• A bachelor’s degree from an accredited college or university in one of the marine environmental or biological sciences or business/finance management or a related field, and two years of verifiable related experience; or any combination of post-secondary education or verifiable related experience, as described above, for a total of six years.
• Regular local travel throughout Southeast Florida and occasional long-distance travel.
• A valid driver license

  Preferred:

• Master of Science in environmental or natural sciences or business/finance management.
• Experience with State of Florida’s procurement procedures and policies, office management and accounting principles and techniques.
• At least 2 years of experience in a business environment, with at least 2 years of project management experience.
• Knowledge of environmental issues and laws especially as it relates to water and coral reef ecosystem issues in Florida.

BACKGROUND SCREENING REQUIREMENT: This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. 

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.