ADMINISTRATIVE ASSISTANT - 67940038

Requisition No: 879307 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT - 67940038

 Pay Plan: Temp

Position Number: 67940038 

Salary:  $ 31,824.00 to $34,756.80 Annually 

Posting Closing Date: 07/20/2026 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Administrative Assistant - Other Personal Services (OPS)

WORKING TITLE: Administrative Assistant

POSITION NUMBER: 67940038

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, (For more information, please click www.myfrs.com).
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$ 31,824.00- $34,756.80 Annually                       $1,224.00 - $1,336.80 Bi-weekly

Position Summary

This is a professional OPS position responsible for comprehensive administrative support to the Regional Operations manager (ROM) and Deputy ROM in the operation of the Region.  The employee provides direct administrative support, coordinates administrative support functions for the Region provides back-up coverage as needed for personnel and other related responsibilities. 

The Work You Will Do 

Administrative Functions

• Accurately routes correspondence in a timely manner
• Initiates use of approved templates for routing correspondence
• Coordinates staff meetings as requested.
• Assists the Regional Operations Manager and Deputy ROM in responding in an accurate and timely fashion to all assignments and deadlines.
• Prepares materials for meetings that the ROM and Deputy ROM are scheduled to attend.
• Assist with travel arrangements and prepare travel reimbursement documentation.
• Ensures adequate phone coverage in the Regional Office.

Acts as liaison for the ROM/Deputy ROM with other Reginal Staff

• Maintains an assignment tracker for staff assignments by the Regional Operations Manage/Deputy ROM.
• Coordinates staff meeting and 1:1 supervision meetings between ROM/Deputy ROM and staff
• Uses independent judgement to make routine assignments to ROM/Deputy ROM

Prepares reports and correspondence

• Provides initial draft correspondence as requested by the Regional Operations Manager.
• Initiates use of approved templates for routine correspondence.
• Provides draft and approved routine reports as assigned by the Regional Operations Manager.
• Prepares Meeting agendas and minutes of staff meetings.

Acts as lead worker in support of other administrative staff and makes recommendations for improvements in systems and routines

• Observes administrative operations and makes recommendations to the ROM/Deputy ROM for improvements in systems and routines
• Interprets established policy and provides information for the resolution of problems.
• Provides training and technical assistance to staff regarding the use of automated office equipment and administrative systems.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma or its equivalent.

Knowledge, Skills, And Abilities

Knowledge of:

• Standard business format for letters.
• Microsoft Office Software (Word, Excel, PowerPoint, Outlook, Access), office procedures and practices, data collection, principles, and techniques of effective communication.

Ability to:

• Plan, Organize and coordinate work assignments.
• communicate effectively, establish, and maintain effective working relationships with others.
• understand and apply applicable rules, regulations, policies, and procedures.
• work independently.

Demonstrate Skills in:

• Correct spelling, grammar usage, basic arithmetic, telephone courtesy, accurate typing.
• Use of personal computers and office equipment.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.