ADMINISTRATIVE SECRETARY OPS - 60932026

Requisition No: 837739 

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY OPS - 60932026

 Pay Plan: Temp

Position Number: 60932026 

Salary:  $33,758.40-$72,855.21 

Posting Closing Date: 10/11/2024 

Total Compensation Estimator Tool

General and specialized clerical and administrative duties including

communications, data processing, file management, assistance to clients.

Support Regional Safety Program Manager, Child Care Supervisors and Counselors.

Specific job tasks:

• Support Supervisor and Licensing Specialist [Counselors] in the Child Care Licensing program by performing administrative tasks and duties as requested for the Circuit 7 unit.
• Conduct Central Abuse Hotline Record Search for owner/operators in FSFN System of child care programs at renewal to license.

• Demonstrate proficiency in using Child Care Administrative Regulation and Enforcement System [CARES] application and other programs and databases (e.g., MFMP, Outlook, MS Office) in order to complete assigned tasks.

• Greet child care clients, providers and the public by phone, email and in person.  Direct them appropriately, handle routine requests and provide general information.

• Date stamp incoming mail and other documents.  Distribute to appropriate staff. Process outgoing mail daily.

• Send electronic Inquiry Packets to clients and maintain log.

• Check voice mail throughout the day and take messages.  Distribute to appropriate staff.

• Check email throughout the day and respond appropriately.  Forward as needed.

• Prepare travel vouchers timely for Child Care Licensing staff.

• Inventory office supplies monthly.  Request or prepare requisitions in MFMP for approval.

• Prepare and mail renewal packets for child care facilities and family day care homes 90 days prior to the expiration date.

• Assist Child Care Regulation staff in setting up new files, maintain and organize licensing files on ongoing basis.

• Assist in administrative actions, organize legal files and maintain documents for court actions.

• Assist with public events, mail outs, trainings and provider meetings.

• Follow all DCF policies and Child Care Licensing Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.