ADMINISTRATIVE ASSISTANT I - 55000831

Requisition No: 873761 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I - 55000831

 Pay Plan: Career Service

Position Number: 55000831 

Salary:  $44,219.30 - $57,224.98 

Posting Closing Date: 04/15/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 502 / OFFICE OF INFORMATION TECHNOLOGY

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Cassie Hyatt 

CONTACT EMAIL ADDRESS: Casandra.Hyatt@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRNG SALARY: $1,915.04 / Bi-Weekly ($49,791.04 / Annually)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant I

District Five Office of Information Technology

This position provides administrative and operational support to the IT Services Office at both district and statewide levels. Helps plan and coordinate projects, manage personnel processes (such as hiring and evaluations), and maintain documentation and tracking systems. Supports multiple IT managers by organizing schedules, calendars, and organizational charts, while assisting with special projects for a large team. Also handles office administration tasks like recordkeeping, purchasing, meeting coordination, and policy guidance, ensuring compliance with procedures.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Five

Office of Information Technology

719 S Woodland Blvd

DeLand, FL 32720

Annual Salary Range:

$44,219.30 - $57,224.98  

Your Specific Responsibilities:

Assists in managing the overall administrative functions of the Information Technology (IT) Services Office in District 5. Assists in planning, coordinating and organizing work assignments and projects.  Coordinates and review for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.

Assists in managing the overall administrative functions for the Statewide IT Services Manager.  Assists in planning, coordinating and organizing work assignments and projects for 8 District IT Services Managers. Document reviews, edits and develops tracking spreadsheets, develop and maintain IT Service Managers (8) leave and training calendar, organizational chart creation and maintenance for 8 IT Service Management Team.  Tasked with numerous Special Project tasks that are needed to support the 130 member IT Service Management Team.

Assists in maintaining file system, correspondence, meeting minutes, personnel actions and other related documents.  Coordinates with management and other administrative staff on purchases, transfers and surplus of equipment to ensure department procedures are followed and all offices are in compliance.  Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.  Reviews and distributes mail.

Coordinates, schedules and sets up conferences and meetings for the District Information Technology Services Office and Statewide Manager for Information Technology Services.  Provides direction and assistance to staff on personnel rules, travel requests/reimbursements and other department polices and procedures.

Works with Management and staff to coordinate, process and research as necessary, personnel paperwork in accordance with department requirements.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices. 
• Office procedures and practices. 
• The principles and techniques of effective communication.

Skills in:

• Written and verbal communications. 
• Reading, interpreting, communicating applicable rules, regulations and procedures.

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing or report writing. 
• Prepare correspondence and administrative reports.
• Understand and apply applicable rules, regulations, policies and procedures. 
• Work independently. 
• Plan, organize and coordinate work assignments. 
• Communicate effectively. 
• Establish and maintain effective working relationships with others

Licensure/Registration/Certification Requirements:

• N/A

Other Job-Related Requirements:

• N/A

Minimum Qualifications:

• Two years of administrative or clerical experience.  An associate's degree from an accredited college or university can substitute for the required experience

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.