CONTRACT SUPPORT SPECIALIST II - 55008632

Requisition No: 860471 

Agency: Department of Transportation

Working Title: CONTRACT SUPPORT SPECIALIST II - 55008632

 Pay Plan: Career Service

Position Number: 55008632 

Salary:  $59,774.14 - $77,354.76 

Posting Closing Date: 09/13/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 506 / District Construction

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Lisa Labud

CONTACT EMAIL ADDRESS: lisa.labud@dot.state.fl.us

HIRING BI-WEEKLY SALARY: $2,619.08 / HIRING ANNUAL SALARY: $68,096.08

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

CONTRACT SUPPORT SPECIALIST II / DISTRICT FIVE

DIRECTOR TRANSPORTATION OPERATIONS / DISTRICT CONSTRUCTION

This position will receive contract documents, supplemental agreements, and unilateral payment packages. Processes these documents by coordinating with District Legal Department and District Construction Engineer, inputs into appropriate databases. Oversees processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

DISTRICT FIVE

719 S. WOODLAND BLVD.

DELAND, FL 32720

Annual Salary Range:

$59,774.14  - $77,354.76 

Your Specific Responsibilities:

Receives contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Processes these documents by coordinating with the District Legal Department and the District Construction Engineer. Inputs the particulars of each document into the appropriate databases. Prepares record retention paperwork for disposal of documents at the appropriate time frames. Assists in preparing various monthly, quarterly, and yearly reports for Department management.

Oversees processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects in the District’s Construction Sections in accordance with Construction Project Administration Manual (CPAM). Prepares encumbrance of funds, completes additional required pages and/or forms, performs a final review of the complete package for accuracy, and prepares the package for final submission to the District. Reviews the Ad-Hoc Report system (Construction Dashboard) for change order and pay item discrepancies for Supplemental Agreements and Work Orders. Inputs required data into the Contract Change Tracking System (CCTS) in Site Manager as obtained from the CCTS forms to resolve the Discrepancy Reports, while also reviewing the reason codes for accuracy.

Assists with the resolution of payment issues that involve Work Program, the Central Office Comptroller, District Financial Services, District Utilities, District Materials, Central Office Local Fund Agreement Section, and District and Central Office Florida Highway Administration Coordinators.

Maintains and monitors Encumbrance Status Reports. Coordinates with Work Program and Financial Services Offices for requesting funds authorizations as submitted by the Resident Offices for changes to construction contracts. Inputs and tracks encumbrance requests submitted to the Contract Funds Management System for authorization.

Maintains, updates and monitors various construction databases for supplemental agreements and time extension codes. Produces reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.

Manage District construction general assigned consultant contracts. Identify needs and provide consultant resources by coordinating with the staff and prioritizing needs. Perform related functions including budget management, contract administration, authorizing work orders, approval of invoices, and procurement of new contracts. Provide Quality Assurance for the Construction Engineering Inspection (CEI) operations to ensure compliance with CEI contract documents, CEI grading, CEI Evaluations, Department procedures, and coordinating contract administration related activities between the Department and the Consultant CEI. Responsible for coordination, development and management of CEI consultant work orders for the CEI contracts and responsible for reviewing and approving the CEI monthly invoices. Responsible for processing vendor invoices as required.

Oversees staff using the Electronic Document Management System (EDMS) to ensure that all documents are properly scanned, filed, attributed and distributed. This duty requires the incumbent to plan with and motivate employees to effectively utilize the system while maintaining current efficiencies.

Evaluates the CEI scope of services for future CEI contracts and any CEI contract changes. This includes assisting in the negotiation of Supplemental Agreement of consultant CEI Contracts and preparing supplemental agreements, change orders, and contract amendments to cover unforeseen problems during construction of the projects.

Track and/or participate on Technical Review Committees for construction projects in the District.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Documents used to establish Florida Department of Transportation (FDOT) construction contract changes and Consultant Engineering Inspection (CEI) contract changes
• Concepts, terminology, principles of road and bridge construction and maintenance

Skills in:

• Interpretation of FDOT “Standard Specifications” and “Roadway and Traffic Design Standards”
• Use of personal computers, Windows, Word Processing, spreadsheets, email, and web based system applications

Ability to:

• Effectively communicate (orally and in writing) with contractors, FDOT and CEI staff, and the public
• Work independently and effectively with little supervision
• Supervise people
• Understand and apply applicable rules, regulations, policies and procedures relating to Equal Employment Opportunity/Disadvantaged Business Enterprise/On the Job Training programs
• Utilize problem-solving techniques
• Plan, organize, and coordinate work assignments
• Establish and maintain effective working relationships with others

Licensure/Registration/Certification Requirements:

• This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within (6) months and maintain thereafter.

Minimum Qualifications:

• High school diploma or its equivalent; 2 years of experience in a related field can substitute for the high school diploma or equivalency.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.