68026186 - REGULATORY SPECIALIST I

Requisition No: 843623 

Agency: Agency for Health Care Administration

Working Title: 68026186 - REGULATORY SPECIALIST I

 Pay Plan: Career Service

Position Number: 68026186 

Salary:  $1,298.46 - $1,367.63 Biweekly 

Posting Closing Date: 01/02/2025 

Total Compensation Estimator Tool

The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida.

These surveys ensure that all state licensed, and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care.

Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur.

The Work You'll Do:

This position provides clerical support to professional staff in a field office within the Division of Health Quality Assurance.

Utilizes microcomputer equipment and software for input, retrieval and storage of data required to perform licensure and certification functions.

Inputs and stores provider data, including but not limited to survey findings and follow-up findings for retrieval.

Assembles survey packets for routine long-term care, home health, lab, complaint investigations and initial survey when monthly schedules are generated or when schedules are updated.

Provides data, updating, listing, schedules and other print out materials from stored information as may be required. Maintains master logs/schedules.

Answers division telephone line, responds to routine inquiries and performs routine mail outs, performs photocopying and faxing, licensure and certification filing as well as other clerical duties as assigned. Enters VERSA data for inspections and complaints according to data entry procedures.

Creates, imports and exports ASPEN facility/surveys in network databases.

Processes pre and post survey paperwork, survey kits, filing, provider mailings, central office mailings and miscellaneous communication needs for division.

Implements effective interpersonal communication skills and professional business environment.

Adapts above duties to other divisions in office as needs arise.

Maintains confidentiality of facility, supervisor, and personnel information.

Responds and complies with supervisory directives and chain of command protocol within assigned timeframes.

Provides phone coverage in main reception area along with mail distribution as needed or directed.

Performs other duties as required. 

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of general office procedures and practices.

Knowledge of correct grammar usage, and basic arithmetic.

Ability to utilize microcomputer equipment and software to enter, retrieve and manipulate data required to perform licensure and certification functions.

Ability to use, store and retrieve, and input information and review for accuracy.

Ability to establish and maintain effective working relationships with others.

Ability to communicate effectively.

Ability to follow written and verbal instructions.

MINIMUM QUALIFICATIONS REQUIREMENTS

Two years of professional or nonprofessional experience in administrative work and/or professional regulation or related field is required.

A bachelor's degree from an accredited college or university is preferred and can substitute for the required experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: MAIRA FUENTES 561-381-5840

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.