STAFF ASSISTANT - 64034262

Requisition No: 850722 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64034262

 Pay Plan: Career Service

Position Number: 64034262 

Salary:  $35,029.80 (Includes CAD of $1,268.80) 

Posting Closing Date: 04/17/2025 

Total Compensation Estimator Tool

Open Competitive Opportunity 

Specific Responsibilities:

This is a Staff Assistant position in the Environmental Public Health Community Sanitation Section, responsible for providing routine and technical secretarial work. Work is performed under the supervision of an Environmental Manager - SES.  This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions.

This position is designated as a sensitive position and required to maintain confidential information in accordance with Florida Department of Health Palm Beach County (FDOH PBC) Information Security Policy, Protocols and Procedures.  Has access to Health Management System (HMS) for Daily Activity Report (DAR) entry only. Incumbent will enter and updates information in Environmental Health Database (EHD) including inspections, permits, customer and billing information. May view, update and release information as needed. Has access to see only the Social Security Data Set.

Acts as receptionist, interviews visitors, determines nature of business, directs to proper staff for service. Answers telephone and take messages for staff.   Receives complaint calls and properly documents information on the appropriate form, logs in and distributes to the appropriate supervisor.   Maintains records to ensure proper action has been taken.

Produce forms, routine correspondence, memoranda, confidential reports and inspection/complaint reports related to all facilities. Incumbent will ensure text is properly formatted and ensure all documents are accurate.  Maintains all text files well-organized for quick retrieval, and uses proper procedures to extract, collate and merge stored information as needed. Prepares travel vouchers for all travel incurred by staff, as needed.  Maintains the vehicle logs for maintenance and mileage recording and submits these logs to Administration. 

Receives applications for permits and licenses, enters information into Environmental Health Database (EHD), collect and processes fees in accordance with policies and procedures. Inputs facility information and inspection reports into EHD and other logs.  Responsible for record management including creating files, maintaining files, filing inspection, facility information and scanning files in a timely manner and accurately. Retrieves and reproduces documents as needed for public requests for information.  

Responsible for inventory of supplies, brochures and handouts is well maintained for section. Orders and maintains sufficient supplies, including specialized forms and pamphlets for the availability of staff and distribution mail outs to the public. Assist the Administrative Assistant in the procurement of supplies.   Responsible for daily office mailroom pickup and delivery as well as the opening and distributing of mail.

Serve as back up for Child Care Advisory Council (CCAC). Maintains records of all relevant documents and information including but not limited to meeting agendas, meeting minutes, and member participation.  Ensures materials and space is prepared to accommodate CCAC members and public.

Participate in the standard activities; Outreach, Suggestions, and/or Teamwork. Acts as a back-up for other clerical staff to assure telephones are covered, and workflow is uninterrupted.  

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of general office procedures and practices
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
•  Ability to prepare reports and enter data.
• Ability to use word processor, spreadsheets and email program.
• Ability to plan, organize and track and complete work activities.
• Proficient in the use of standard office machines and equipment including computers, telephones, copiers, calculators, and scanners etc.

Qualifications:

Licensure/registration/certification requirements:  N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency dutyrequired of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to,responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Valid Driver’s License.

Working hours: Daily from 8:00AM to 5:00PM, Total hours in workweek 40.

Florida Department of Health Mission, Vision, and Values:

Mission:

    To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

    To be the Healthiest State in the Nation.

Values:

    I nnovation: We search for creative solutions and manage resources wisely.

    C ollaboration: We use teamwork to achieve common goals & solve problems.

    A ccountability: We perform with integrity & respect.

    R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

    E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

345 S. Congress Ave., Delray Beach, FL 33445

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.