ADMINISTRATIVE ASSISTANT II - 37000642

Requisition No: 851423 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT II - 37000642

 Pay Plan: Career Service

Position Number: 37000642 

Salary:  $2,902.03 month/$34,824.36 year 

Posting Closing Date: 05/01/2025 

Total Compensation Estimator Tool

PARK RANGER

State of Florida

Department of Environmental Protection

ANTICIPATED VACANCY

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.

Work You Will Do:

ADMINISTRATIVE ASSISTANT II (37000642))

Honeymoon Island Administration

#1 Causeway Blvd.

Dunedin, FL 34698

SUPERVISOR: Don Bergeron, Park Manager, (727) 241-6102

A challenging opportunity is available for a self-motivated, hard-working individual to fill an Administrative Assistant II position at Honeymoon Island Administration. The candidate will be required to work independently with minimal supervision, providing assistance to staff and park management supporting Honeymoon Island Administration, which consists of Honeymoon Island State Park, Caladesi Island State Park, Anclote Key Preserve State Park, and Egmont Key State Park.  Typical working hours: daily from 8-5, Monday-Friday.

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. 

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

A short drive from Tampa, beautiful Honeymoon Island offers visitors an escape from the bustle of city life.  One of Florida’s best-loved state Parks, Honeymoon Island has more than four miles of beach to explore along with a three-mile trail though one of the last remaining virgin slash pine forests.  Accessible only by private boat, Egmont Key has a natural and cultural history, including a lighthouse that has stood since 1858.  After touring the historic sites and trails, visitors can enjoy swimming, fishing, wildlife viewing and picnicking.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
• Flexible Spending Account
• Tuition waivers
• And more!
•  

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

Base salary $2,902.03 month/$34,824.36 year

Your Specific Responsibilities:

DUTIES AND RESPONSIBILITIES:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply. 

Fiscal Responsible for improving the efficiency and effectiveness of the business and financial operations and applying appropriate FDEP and FPS directives and policies. Assist Park Manager in planning, coordinating and implementing all administrative activities related to the management of the administrative unit’s budget for four state parks. Tracks expenditures in various budget categories using Quicken accounting software. Reconciles expenditures and encumbrances against SAMAS/FLAIR. Tracks project budgets and updates entries to PPMTS. Prepare daily monthly and annual financial reports.

Purchasing: Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Confers with vendors and users to discuss defective or unacceptable goods or services and determines corrective actions. Ensures that all transactions adhere to the States purchasing guidelines.

Contract Management: Assists the Park Manager in the development of Scopes of Work for work projects, prepares bidding documents and e-quotes, gathers required licenses and insurance documentation processes payments and completes required completion paperwork.

Administration: This position is the administrative units FLEET Coordinator responsible for entering vehicle logs in to Oculus, prepares travel requests in STMS, requests employee p-cards, fuel cards and miscellaneous fuel cards. Prepares Personnel Action Requests and Personnel Action Change Notices. Assists with hiring and talent management utilizing People First.

Property Management: Manages the administrative units Property Tracking Program. Performs annual property inventory, processes paperwork for the acquisition, and disposition of property. Maintains property files.

Visitor Services: Explains facilities and services provided for public use and enjoyment. Meet visitors and answers questions and provide information and directions. Attempts to resolve visitor complaints while maintaining good public relations.

Office Management: Provides oversight of the Administrative Assistant I duties. Ensures that administrative functions for the parks run efficiently. Performs the duties of Administrative Assistant I in their absence.

OTHER – Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• Administrative principles and practices
• Office procedures and practices
• Basic arithmetic
• Correct spelling and grammar usage
• Data collection

SKILL IN:

• communicating effectively verbally and in writing
• accurately preparing reports
• interacting with all internal and external customers and the general public in a professional, tactful and courteous manner
• utilize a computer including Quicken, but not limited to software programs such as Microsoft Office Suite

ABILITY TO:

• follow verbal and written instructions/directions
• collect, evaluate analyze and file
• perform accounting duties, personnel actions, purchasing and budget entry
• prepare correspondence and administrative reports
• handle multi-line phone lines and two-way radio system
• operate and maintain office equipment
• wear uniform as appropriate
• work independently with minimal supervision
• establish and maintain effective working relationships
• speak in public
• understand and apply rules, directives, policies, laws and regulations
• maintain a valid driver's license
• successfully complete background & fingerprint check

Minimum qualifications:

Valid Driver’s license.

BACKGROUND SCREENING REQUIREMENT: 

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.