BUSINESS MANAGER III - SES - 64002508

Requisition No: 854370 

Agency: Department of Health

Working Title: BUSINESS MANAGER III - SES - 64002508

 Pay Plan: SES

Position Number: 64002508 

Salary:  $44 060.11-$75,000.00 

Posting Closing Date: 06/20/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

This is a highly professional position which requires the ability to independently apply a variety of accounting and budgetary skills in performance of the duties of the position. The position is in the Finance and Accounting section and reports directly to the County Health Department Health Care Administrator. The primary responsibility of this position is to provide management and coordination of all operational aspects of the Finance Division for DOH-Nassau. This position will also serve as liaison for financial matters between Finance and Accounting of DOH-Nassau and all operational programs. Position will directly oversee the Budget, Accounts Payable and Accounts Receivable sections, the Purchasing Department, and Vital Statistics. This position is responsible for such functions as tracking grants and associated expenditures, preparing revenue and expense reports, distributing reports, budget monitoring, payroll reallocation, OCA and SEFA reporting. The incumbent of this position will comply with all Department of Health and DOH-Nassau regulations and policies, including but not limited to the Information Security Policy, Employee Accountability Policy and the DOH Internal Control Policy.

-This position serves as the Business Office Manager and works under the general supervision of the County Health Department Administrator.  This position is responsible for the management of fiscal business operations.

-The incumbent is responsible for supervising all aspects of the activities of the Nassau County Health Department’s fiscal, accounting, and purchasing divisions. Responsible for directing the workload and evaluating employees, planning, and directing the department in its financial and fiscal daily operations. Additionally, this position will provide direct assistance to the CHD Administrator in the formulation of policies and procedures that have a significant impact in the preparation and administration of the Nassau County Health Department budget.

-Ensures fiscal business office processes (eligibility process, fee collections and Medicaid and third-party billing) are monitored to ensure compliance with federal, state, and local guidelines. Ensures random checks of the processes are made immediately correcting errors, re-training/coordinate training for personnel. Formulate new or revise existing policies, procedures, and protocols to assure conformance with State regulations and DOH policies. Ensure that staff is aware of new and revised policies and protocols.

-Supervise the preparation, maintenance, development, and auditing of the Health Department’s accounting data used to account for all fiscal transactions. Supervise and prepare all financial reporting data including reconciliation of FLAIR(SAMAS), completes yearend financial statements and reporting, E-payment report, annual SEFA reporting and other financial reports. Prepare and supervise the preparation and maintenance of financial data on cash receipts and disbursement and submit financial statements as required. Supervise the preparation and processing of purchase requisitions, purchase card transactions and invoices for payments, ensuring accounts payable process is performed effectively and in compliance with all applicable rules and policies. Acts as agency purchasing card and Ariba administrator, establishing user access for Nassau County Health Department staff as indicated. Maintain and update the Business office page on the Nassau County Health Department SharePoint site. Creates and updates desktop guidelines for the business office.

-Monitor the preparation of all Patient, Third Party, Medicaid, Medicare, and HMO billing and receipt of payments that are performed by the billing contractor (Volusia County CHD). Perform follow-up, research, collection, and maintenance for accounts receivable and payable. Serves as the County Health Department’s Group Security Administrator for Florida Medicaid Management Information System (FLMMIS) Medicaid Access for determining client eligibility. Prepares and updates the sliding fee schedule for self-pay services annually each January as indicated and approved by the BOCC. Prepare and submit Medicaid CBR report annually. Update Medicaid cost-based rate annually as indicated after CBR approvals. Serves as a liaison with the clinic and the VCHD billing hub.

-Maintain and monitor revenue intake such as case, checks and credit card transactions throughout Nassau County Health Department sites. Acts as the accounting liaison between all Nassau County Health Department divisions including but not limited to the clinic, vital statistics, environmental health, and administration. Ensure proper processing of daily accounts payable, ensuring the process of posting revenues in the state accounting system is performed effectively, in compliance with all applicable rules and policies. Serves as the cash custodian, responsible for local petty cash/change funds and establishing sub custodian accounts by assigning cash boxes. Responsible for the quarterly and annual cash change fund audits. Assure proper coding of expenditures and revenues for entry in FLAIR, conduct vendor research, maintain vendor listings, review State/County vendor contracts and pricing. Ensures the accounts payable process is performed effectively and in compliance with all applicable rules and policies.

-Provide direct assistance and data for the development of the annual budget, cost-based reimbursement, and county and state contracts. Assist and advise the Administrator regarding departmental spending, in preparing variance reports and amendments as needed. Provide training and assistance in all areas related to the agency’s business office (travel, billing, invoice processing, purchasing practices) as they are given under the directive of the Florida Statutes, State Policies and Procedures. Acts as agency travel champion. Attend Quarterly Business Manager’s meetings.

-Assures supervision of the operations of the Vital Statistics Office in collecting and filing of birth and death certificates according to Florida laws and regulations. Responsible for overseeing the process that provides local statistics for reporting and planning purposes and the daily reconciliation of the Vital Statistics safety paper usage.

-Participates in all phases of emergency preparedness, including planning, response, and recovery. Maintains training in Incident Command and other preparedness expertise as required or recommended.

-Performs all other duties as assigned. 

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting rules and principles.
• Knowledge of Microsoft office with specific knowledge in excel.
• Knowledge of various DOH accounting systems such as but not limited to FIRS, FIS, FLAIR/PALM.
• Ability to document workflow and other activities relating to the improvement of management practice.
• Ability to conduct fact-finding research.
• Ability to collect and analyze data and develop specific programs to correct such deficiencies.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to supervise people.
• Ability to assess training needs.
• Ability to make training presentations.
• Ability to develop and apply program measurement criteria.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to evaluate and analyze training data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to business office functions.
• General knowledge of state financial and reporting systems.
• Ability to plan, organize, and coordinate work assignments.
• Ability to recognize and satisfy customer needs.

• General knowledge of the principles and practices of personnel administration; knowledge of sound techniques in all aspects of personnel management; knowledge of the organizations and operations of administrative programs.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
• Ability to apply and adapt practices and techniques to the special requirements of senior management.
• Ability to establish and maintain effective relationships with other management staff, employees, and the public.
• Ability to present facts and recommendations effectively in oral and written form.

Qualifications:

Minimum:

• Working Knowledge of State Accounting System (FLAIR, FIS, FIRS, CONMAN, RDS, and HMS)
• Advanced experience with Microsoft Office tools
• Ability to work independently
• Knowledge in Purchasing, Accounts Receivable and Payable
• Knowledge of State of Florida Budgeting Modules and access individual budgeting needs
• Eligible and maintain the ability to obtain a Purchasing Card
• High School Diploma
• Ability to supervise employees in an office setting

Preferred:

• Bachelor’s degree in finance and/or accounting, or equivalent
• 3+ years’ experience in Supervisory Leadership
• Knowledge with Contract Management and Grants
• Obtain a Valid Driver’s License

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fernandina Beach, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.