ADMINISTRATIVE ASSISTANT I - 37002404

Requisition No: 840020 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37002404

 Pay Plan: Career Service

Position Number: 37002404 

Salary:  $2,902.03 monthly 

Posting Closing Date: 11/13/2024 

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ADMINISTRATIVE ASSISTANT I

State of Florida

Department of Environmental Protection

Job Vacancy

OPEN COMPETITVE

Closing date: 11.13.2024

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

ADMINSTRATIVE ASSISTANT I – 37002404

A challenging opportunity is available for a self-motivated park service professional to fill an Administrative Assistant I position at Gamble Rogers Memorial State Park Recreation Area.  This position requires strong visitor service, assists in planning, coordinating and implementing all administrative activities involved in park operations.

The applicant must possess good administrative and computer skills and be able to work independently

Supervisor: Lynne Flannery, Park Manager

386.517.2086; Lynne.Flannery@FloridaDEP.gov

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Gamble Rogers Memorial State Recreation Area    

North Peninsula State Park

3100 S. Oceanshore Blvd.

Flagler Beach, FL 32136                      

This 145-acre park located on barrier island is named for Florida folk singer and storyteller Gamble Rogers.

Swim and play in the surf of the Atlantic Ocean, build castles in the golden-brown coquina sand or watch pelicans glide along the dunes and ocean waves.

Across State Road A1A down Highbridge Road, Smith Creek Landing offers access to the

bicycle maintenance station has all the tools necessary the Intracoastal Waterway where visitors can crab or fish along its banks.

Click on the link to preview this beautiful park: https://www.floridastateparks.org/search?keywords=gamble+rogers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

Base salary $2,902.03 monthly/$34,824.36 yearly

Your Specific Responsibilities:

Performs assigned fiscal audits, acts as purchasing agent (My Florida Marketplace), monitors and tracks park budget, prepares budget reports.  Process payment of utility bills, requisitions, blanket purchase orders and field purchase orders.  Acts as primary liaison for the Purchasing Card Program System.  Maintain work project tracking forms, expenditures for projects and project files.  Ensure compliance with all purchasing regulations, current division policies, procedures and programs. Program office equipment operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system.  Acts as liaison for assigned personnel and worker’s compensation actions.  Assists in overseeing toll collectors.  Oversees and assists in training staff in proper administrative procedures and practices. Prepare special correspondence and acts as property custodian.  Assist Park Manager in budget request process.  Provides recommendations to the park manager for processes and procedures which will promote efficiency and simplify park administrative functions.

Responds to oral and written complaints or complimentary letters, makes resolution decisions.  Tracking schedules and corresponding with volunteers.  Administers concession contracts and monthly inspections.  Acts as liaison to park Citizen Support Organization.  Answer phones and direct calls to appropriate party or take accurate messages.  Act as Office Manager for office operations and ensure smooth operation of office procedures.  Maintain property and personnel files.

Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Vacuum assigned work area.  Maintain office equipment including, but not limited to printers, fax, adding machines, cash registers/POS, credit card machines, etc.  Performs light cleaning of surfaces and office furniture.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of: administrative principles and practice; office procedures and practices; Windows, E-Mail, and Internet; data collection.

Knowledge and Ability to: collect, evaluate and analyze filing, accounting, personnel actions, purchasing, budget entry.  

Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow written and verbal instructions; resolve customer inquiries.

Minimum Qualifications:

• Must possess a valid driver's license
• Must successfully complete fingerprint/background check

Preferred Qualifications:

• Previous professional office experience including budget and administrative functions

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.