878244 - ADMINISTRATIVE ASSISTANT I - 40046141

JOB TYPE: FULL TIME /   CAREER SERVICE

POSITION LOCATION: Fort Lauderdale, FL

REQUISITION TITLE: ADMINISTRATIVE ASSISTANT I

Your Specific Responsibilities: 

• This is an administrative support position requiring independent work assisting the CareerSource Center staff with a variety of administrative matters. 
• Works on projects as assigned to prepare reports for use by the CareerSource management staff in evaluating operations and for related decision making.  Gathers data and prepares drafts of reports or responses for management approval.  Processes routine correspondence and prepares replies.
• Uses personal computer with various software applications to prepare reports and correspondence.  Receives electronic mail messages and transmits to appropriate associates and partners.
• Performs routine fiscal, personnel and other major office functions including establishment and maintenance of files and coordination of maintenance/service agreements for office support equipment.
• Coordinates travel conducted by staff to ensure compliance with established procedures and prepares expense reimbursement vouchers.
• Performs special work assignments that require independent work as directed by supervisor.
•  

Required Knowledge, Skills, and Abilities:

• Computer skills, Microsoft Word, Outlook, Excel, PowerPoint, and Internet.
• Ability to work independently
• Ability to communicate clearly and professionally with customers, staff, and partner agencies in person, by phone, in writing, and by electronic communication.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Ability to provide clerical support including filing, copying, scanning, data entry, and document preparation.
• Skill in using standard office equipment and common software such as word processing, spreadsheets, email, and calendars.
• Ability to prepare correspondence, reports, forms, and other office documents.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work effectively as part of a team and maintain effective working relationships.
• Ability to order, receive, and track office supplies and routine materials as needed.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

Minimum:

• Requires 2 years of administrative experience and computer skills or similar experience  
• Knowledge of office practices, procedures, and basic administrative functions.
• Strong verbal and written communication skills
• Knowledge of Microsoft applications including Word, PowerPoint, and Excel.
• Ability to work in a fast-paced office environment and handle routine public contact professionally.
• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required.

Preferred:

• Two or more years of progressively responsible administrative or clerical experience.
• Associate degree or coursework in business administration, office administration, public administration, or a related field.

Pay: 

$ $36,000/Annually

Our Organization and Mission:

Florida Commerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at Florida Commerce for positions that fit their skill sets.

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/  

The Work You Will Do:

This position performs professional and administrative work in a workforce career center setting, providing services to job-seekers and/or employers. This position specializes in providing individual or group vocational or employment counseling services in a One-Stop Center responsible for providing individualized or group specialized counseling services to targeted/contracted groups (e.g., dislocated workers, veterans, welfare transition participants, etc.) using standardized counseling techniques which will assist customers in deciding on vocational goals and employability plans for entrance into employment.

The Difference You Will Make:

You will assist in helping Broward County residents obtain wages to be self-sufficient and sustainable through training and employment. The Employment Security Representative II is a member of the Florida Commerce team with CareerSource Broward.

Florida Commerce is a fast-paced work environment in which critical thinking and prioritizing are a must. 

How You Will Grow:

Florida Commerce encourages its employees to constantly innovate and seek efficiencies. Training is made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops safe and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity,    and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of Florida Commerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Broward County encompasses the Greater Fort Lauderdale area and is in the heart of South Florida’s tri-county region; it continues to grow by attracting development and new businesses. Broward County is a popular tourist destination and yachting capital of the world due to its semi-tropical climate, highlighted by more than 3,000 hours of sunshine, its beaches and year-round ocean breezes, waterways, and cultural offerings alongside its upscale restaurants, nightclubs, boutiques, and luxury hotels. Port Everglades is considered the 3rd largest cruise port in the world.

Once known strictly as a tourism-based economy, it now supports a diverse range of industries, including marine, manufacturing, finance, insurance, real estate, technology, avionics/aerospace, film, and television production. Broward County is establishing itself as a world-class international business center and one of the most desirable locations for new, expanding, or relocating businesses. Being in Broward County will guarantee you a unique experience for professional growth, entertainment, and culture.

Broward County is also known for:

• Home to Broward College and Nova Southeastern University, a Florida hub for Florida Atlantic University (FAU), Florida International University (FIU), and a host of other private colleges and vocational schools.
• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment