ADMINISTRATIVE ASSISTANT II - 55007298

Requisition No: 864314 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55007298

 Pay Plan: Career Service

Position Number: 55007298 

Salary:  $51,311.27 - $66,402.82 

Posting Closing Date: 11/03/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

462 / TRAFFIC OPERATIONS

INTERNAL AGENCY / PENDING CLASSIFICATION UPDATE

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

FULL-TIME

CONTACT PERSON:  Jonathan Overton

CONTACT EMAIL ADDRESS: Jonathan.overton@dot.state.fl.us

ANNUAL HIRING SALARY RANGE:$ 51,311.27 - $66,402.82

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Administrative Assistant II/Operations/Traffic Operations

This position will oversee the administrative functions of the District Traffic Operations Office including budget, human resources, correspondence, training and purchasing.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Transportation Operations/Traffic Operations

3400 W Commercial Blvd

Ft. Lauderdale, FL 33309

Annual Salary Range:

$ 51,311.27 - $66,402.82 

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

Your Specific Responsibilities:

Manages the overall administrative functions of the Office.  Plans, coordinates, and organizes work assignments and projects.  Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations.  Maintains confidentiality on all issues.  Stays up to date with the latest changes in rules, procedures, and processes related to : Human Resources, Purchasing, Travel, etc. 

Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents.  Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.  Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure.  Assits the Manager in monitoring and administering the Office budget for purchases and or rate management. 

Processes correspondence and requests for staff and management.  Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. 

Coordinates, schedules and set-up conferences and meetings for the Office/Section.  Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures.

 Reviews records and reports which require action and recommends solutions or courses of action.

Performs special assignments, research, and report preparation.  Proofreads reports and correspondences for staff. 

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Updates and distributes tracking tools for monitoring mandatory and position required training.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• administrative principles and practices
• office procedures and practices
• the principles and techniques of effective communication

Skills in:

• in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing
• written and verbal communication
• reading, interpreting, communicating applicable rules, regulations, policies and procedures

Ability to:

• collect data relating to administrative functions such as  human resources, purchasing or report writing
• prepare correspondence and administrative reports
• understand and apply applicable rules, regulations, policies and procedures
• Work Independently
• Handle confidential information
• Plan, organize and coordinate work assignments
• Communicate effectively
• Establish and maintain effective working relationships with others

Minimum Qualifications:

Three (3) years of administrative experience.  Post-secondary education can substitute for the required experience on a year-for-year basis. 

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.