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CONTRACT ANALYST I - 55000609

Date: Jun 11, 2018

Location: FORT LAUDERDALE, FL, US, 33309

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 37808 

Agency: Department of Transportation

Working Title: CONTRACT ANALYST I - 55000609

Position Number: 55000609 

Salary:  $30,358.01 - $39,286.84 

Posting Closing Date: 06/22/2018 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

415/Procurement Services

ANTICIPATED VACANCY

CAREER SERVICE

 

CONTACT PERSON:  JESSICA RUBIO

CONTACT PHONE NUMBER: (954)777-4626

 

For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.  

 

POSITION DESCRIPTION: Performs data entry into the Consultant Invoice Transmittal System (CITS).  Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings. Schedules and facilitates public meetings as required.  Coordinates and schedules debriefing meetings as needed/requested.  Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S.  Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal.  Documents and maintains meeting minutes for all public meetings.  Coordinates Public Records

 

Requests, as appropriate; ensures confidential and/or exempt information is redacted, when necessary, in accordance with Department procedures.

 

Maintains the File Transfer Protocol Site and ensures Professional Services selection information is uploaded timely, accurately and in accordance with Department procedures.  Enters required contract data into the Professional Services Information System (PSI) and other procurement related systems.  Reviews PSI data and updates PSI as needed.  Enters and maintains required information in the FDOT-Florida Accountability Contract Tracking System (FACTS).  Inputs and maintains data in the PSI.  Reconciles the contract documentation included in the contract file with PSI database.   

 

Coordinates proper execution of contract documents and agreements in accordance with Florida Statutes, Federal requirements, Administrative Rules, and Department policies and procedures.  Executes supplemental amendments, amendments, time extensions and completion agreements.  Obtains and verifies documentation necessary to secure contract document execution.  Reviews contractual documentation for accuracy and funding commitment.  Utilizes the Department’s electronic signature software for contract execution.  Prepares and posts advertisements and ensures compliance with applicable procedures.  Inputs shortlist and/or final ranking.  Maintains district Sharepoint or intranet site using Sharepoint Designer or other web authoring software.

 

Routes incoming and outgoing documents for the Procurement Office.  Logs documents, as needed.  Processes general correspondence and route incoming phone calls.  Acts as the custodian for the office equipment.   Prepares technical reports and tables.  Schedules appointments and meetings.  Prepares travel arrangements and process travel.  Prepares and monitors the office budget.  Attends staff meetings, records meeting minutes, and distributes as necessary.  Monitors contract term for active Professional Services contracts and coordinates required contract actions with project management.  Conducts contract research and analysis to prepare amendments, including but not limited to, time extensions and certification of completion agreements.   

 

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of word processing, spreadsheet, internet, database and personal computer applications.   Knowledge of website publishing.  Knowledge in Sharepoint Designer or other web authoring software.   Skilled in planning, organizing, and coordinating activities and assignments.  Ability to communicate effectively and appropriately both verbally and in writing.  Ability to understand and determine appropriate methods of compensation for professional services contracts.  Ability to apply procedures, rules, guidelines and regulations related to procurement.  Ability to exercise independent judgement, complete assignments and meet deadlines with minimal supervision.  Ability to work effectively as a team member. 

 

MINIMUM QUALIFICATIONS:  An associate's degree from an accredited college or university and one year of non-professional or professional business experience. A bachelor's degree from an accredited college or university can substitute for the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.  Florida Certified Contract Manager (FCCM) or Engineering Intern (E.I.) license can substitute for 2 years of experience.

 

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

 

A Competitive Area Differential (CAD) additive in the amount of $1,248.00 will be added to the annual salary.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami