JUDICIAL ASSISTANT - CIRCUIT COURT - 22007045

Requisition No: 863987 

Agency: State Courts System

Working Title: JUDICIAL ASSISTANT - CIRCUIT COURT - 22007045

 Pay Plan: St.Crts Syst PIB

Position Number: 22007045 

Salary:  $47,746.68 Annually 

Posting Closing Date: 11/20/2025 

Total Compensation Estimator Tool

Position Title

Judicial Assistant – Circuit Court Civil

Job Location

17th Judicial Circuit Court; Ft. Lauderdale, Florida

Salary Range

$47,746.68 Annually

Job Description

The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned circuit court judge’s office. The

position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision according to some procedures developing work methods and sequences.

ESSENTIAL JOB FUNCTIONS

·         Prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings, and conferences; and assists attorneys with procedures

            on filing motions and hearing dates.

·         Attends pretrial and case management conferences to assist with scheduling of trials,

            scheduling of hearings, and managing docket.

·         Provides organizational support for the judge’s caseload, including preparing orders;

            docketing jury instructions and a list of pending cases; ordering jurors; coordinating

            in-house services, such as interpreters; and reviewing case files for accuracy, format

            compliance, and completeness prior to submitting files to the judge.

·         Screens telephone calls and visitors to the judge’s office; provides information; resolves

             issues; directs caller/visitor to proper personnel or agency; or takes messages.

·         Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.

·         Prepares yearly financial disclosure forms; makes travel arrangements and processes

            travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits

            for assigned judge.

·         Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.

·         Interacts with attorneys and litigants and their family members to resolve problems such

            as scheduling conflicts or other case-related issues.

·         Coordinates with Department of Corrections to ensure inmates appear at scheduled

            hearings/court events, as requested by attorney or judge.

·         Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying.

·         Handles motions and pleadings, including contacting parties to set hearings where

            necessary and preparing necessary orders; prepares draft orders; and edits and

            proofreads final orders, and assures that appropriate attachments are incorporated as

            exhibits when necessary.

·         May conduct limited case law research using an electronic database

·         Attends staff and other professional meetings to exchange information.

·         Attends technical or professional workshops or seminars to improve professional skills.

Education and Training Guidelines

Education

Refers to job specific training and education that is recommended for entry into the position.

Additional relevant experience may substitute for the recommended educational level on a yearfor-year basis.

High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.

Experience

Refers to the amount of related work experience that is recommended for entry into the position

that would result in reasonable expectation that the person can perform the required tasks.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Four years of related work experience.

How to Apply

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.