PROGRAM COORDINATOR - 22012037

Caseflow management is a process to monitor the time and events involved in the movement of a case through the court systems from the point of initiation to disposition, and is essential to the timely resolution of cases.  The Program Coordinator is responsible for assisting in the organization, development, and implementation of caseflow management, following time standards set by Florida Statutes, court rules, and/or administrative orders to assist with the expeditious disposition of pending cases.  This position provides supervision and management oversight of Court Program Specialists, including training, assigning and evaluating work, monitoring and tracking work of staff as required to ensure efficiency and timeliness of completion.  Assigned to work with the judge(s) to help manage cases, including maintaining and supervising court docketing; preparing special orders as required, attending hearings and serving as a liaison between the Judges and Court Administration and the Clerk of Court.  The Program Coordinator also performs case management and coordination of cases; assists in scheduling case management conferences; enters, monitors and keeps a current database on all cases.    

Examples of Work Performed

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Assists in the organization, development, and implementation of caseflow management.

Works with Judges to help with case management and coordination of cases.

Schedules case management conferences.

Maintains statistical data and records regarding activities conducted.

Maintains accurate records and filings of all work processed.

Attends case management conferences, hearings and trials when required.

Involves extensive communications with attorneys to resolve problems and expedite case flow.

Supervises Court Program Specialists, including assigning and evaluating work, monitoring and tracking work of staff as required to ensure efficiency and timeliness of completion. 

May perform supervisory duties such as hiring and training of court staff and conduction performance evaluations.

Sets hearings and schedule trials; reviews motions; answers procedural questions.

Serves as a liaison between the Judges, Court Administration, Clerk of Court, attorneys and members of the public.

Timeliness and attendance are essential functions of the job.

Education:

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Master’s degree in public or business administration, criminal justice, social work or a closely related social science field.  A Juris Doctorate is preferred.

Experience:

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Five years of related experience, including extensive knowledge of the Florida State Courts System, civil law and two years of supervisory experience.

Juris Doctorate may substitute for up to three years of related experience

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, idea, concepts and oral verbalizations.

Directs others in major events and reports on activities and results. Synthesizes or integrates analysis of data and information to discover facts or develop knowledge or interpretation; changes policy; procedures, or methodologies based on new facts, knowledge or interpretation.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position.

Instructs or trains others through explanation, demonstration, and supervised practice, or by making recommendations on the basis of technical disciplines.

Directs others by issuing orders and instructions.

Assets Responsibility:

Refers to the responsibility for achieving economies and/or preventing within the organization.

Has the responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized department, authorizing expenditures of large amounts of monies or supervising the purchasing of high value materials, supplies and equipment.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses practical application of fractions, percentages, ratios, and proportions, measurements, or logarithms; may use algebraic solutions of equations and qualities, deductive geometry, and/or descriptive statistics.

Communications Requirements:

Involves the ability to read, write, and speak.

Reads and interprets advanced professional materials; writes extremely complex reports and papers; speaks to high level professional groups.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.

Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.

Impact of Decisions: 

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.

Makes decisions with moderately serious impact – affects work unit and may affect other units or citizens.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.

Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing, spreadsheets or custom applications.
 

Safety of Others:

Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.

Requires considerable responsibility for the safety and health of others.

Submit a cover letter and official State Employment Application (found at http://www.17th.flcourts.org/the-employment-opportunities/) to Court Administration, Human Resources, 201 SE 6th St, Rm. 20140, Ft. Lauderdale, FL 33301.

All applicants are required to submit a cover letter detailing their qualifications for the position, along with a brief narrative as to their management and leadership style and philosophy. 

The People First profile application will not be considered.

For additional information, contact Taiwo Akinkunmi at takinkunmi@17th.flcourts.org

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please call the contact person at 954-831-7721.

Persons using a TTY/TDD may call Taiwo Akinkunmi through the Florida Relay Service at 711.