Share this Job

HUMAN RESOURCE LIASON - SENIOR. MANAGEMENT ANALYST SUPV - SES - 64004840

Date:  Jul 16, 2022
Location: 

FORT LAUDERDALE, FL, US, 33315


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 617325 

Agency: Department of Health

Working Title: HUMAN RESOURCE LIASON - SENIOR. MANAGEMENT ANALYST SUPV - SES - 64004840

Position Number: 64004840 

Salary:  $70,000.00 Annually 

Posting Closing Date: 10/30/2022 

FLORIDA DEPARTMENT OF HEALTH BROWARD COUNTY

SENIOR MANAGEMENT ANALYST SUPV - SES - 64004840

OPEN COMPETITIVE OPPORTUNITY

This position required to work on site at one of our facilities located throughout Broward County. 

 

 

We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

 

 

DESCRIPTION OF DUTIES

This position is responsible for performing professional work directly related to employee and labor relations, performance management, and risk management. The essential functions of this position are as follows: 
Under the direction of the Operations & Mgmt Consultant Mgr – SES, this position serves as the Personnel Liaison for the Department of Health in Broward (DOH-Broward) and is responsible for assisting all DOH-Broward employees with understanding DOH’s (Department of Health) policies on insurance/benefits, leave & attendance, workers’ compensation, and FMLA/FSWP (Family Medical Leave Act/Family Supportive Work Program).  Responsible for the supervision of staff Including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.

Responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance apprasials, planning and directing their work, approving leave, and taking disciplinary action as appropriate
 

Incumbent is responsible for approving direct reports’ timesheets, as well as supervising and counseling staff. Motivates employees to improve the quality and quantity of work performed. Plans workloads, work flows, work objectives and time utilization with employees. Evaluates direct reports performance through establishing performance indicators and conducting periodic performance reviews. This includes meeting with employees to ensure the established criteria are met. Trains employees in methods for performing an effective and efficient job. Communicates with employees both indiviudally and in staff meetings. Direct the work of employees to ensure best use of time and resources.

 

Ensures staff conducts monthly random spot checks of building facilities and equipment to ensure compliance with all occupational health and safety statutes, rules, regulations, and Department of Health policies and procedures. Ensures employees and supervisors are complying with all the relevant Workplace Safety & Loss Prevention policies and procedures. Ensures staff completes after-action reports. Conducts meetings with staff to review after-action reports. Ensures staff is up-to-date on the most recent DOH policies relating to Workplace Safety & Loss Prevention. Ensures staff is maintaining up-to-date contact information on DOH-Broward’s Safety Liaison Program. Ensures staff is providing Safety Liaisons with new or updated information relating to Workplace Safety & Loss Prevention.

 

Submit labor relation incident to the regional Labor Relation Consultant, consultation with supervisors involving permanent and non-permanent employees.  Issues discipline in conjunction with with the regional Labor Relation Consultant.  Conduct investigatory interviews and prepares statements and reports as requested by regional Labor Relations Consultant, management and servicing legal counsel.  Attend meetings and predetermination conferences.

 

With oversight provided by the regional Labor Relations Consultant, maintains the integrity of the personnel action process by ensuring that all personnel actions are completed in compliance with applicable Federal and State Statutes, DMS Rules, DOH policies, procedures and guidelines, collective bargaining agreements, and the delegation of authority to the DOH-Broward Director.

 

With oversight provided by the regional Labor Relations Consultant, maintains records of all labor relations actions issued in the DOH-Broward.  Maintains and provides the DOH-Broward management team with data and statistics relating to labor relations actions issued by the DOH-Broward management team.

 

With oversight provided by the regional Labor Relations Consultant, provides guidance, training, and technical support to supervisors on employee performance issues, including documentation of issues, development and administration of performance evaluations, preparation of corrective action plans and discipline. Maintain professionalism, discretion and confidentiality at all times when dealing with labor relations issues and personnel actions. Maintains knowledge of current, FMLA, EEO, ADA, FLSA and Sexual Harassment policies.  Keeps DOH-Broward employees informed of current policies and procedures.

 

Serves as DOH-Broward’s Information Security & Privacy Coordinator. Acts as liaison for DOH-Broward in security and privacy matters. The responsibilities of this position are outlined in DOHP 50-10.1-16(VI)(D)(6)(a-n) and are as follows:

  • Knowledge of respective statutes, administrative code, Departmental policies, protocols and procedures relating to information security and privacy
  • Maintaining professional skills and competencies by participating in training and other professional development activities
  • Coordinating the development and review of local information security and privacy procedures, at least annually
  • Ensuring all members of the workforce at DOH-Broward have access to information security and privacy policies, protocols, and procedures
  • Coordinating the procurement and dissemination of current information security and privacy awareness training materials consistent with Department policies and protocols
  • Ensuring that all new members of the DOH-Broward workforce have completed security and privacy awareness training within 30 days of employment and/or prior to accessing confidential information (whichever is earliest)
  • Coordinating an annual information security and privacy risk assessment for DOH-Broward
  • Document corrective action plans for issues identified in the annual risk assessment
  • Enforce all information security and privacy policies
  • Monitoring, at least annually, the list of staff authorized to access confidential information and facilitating corrections as appropriate
  • Monitoring, at least annually, the assignment and maintenance of user credentials for all applications used by DOH-Broward by reviewing the list of persons with access to electronically stored data and facilitating changes as appropriate
  • Maintaining incident reports and documentation of resolution of all suspected and confirmed breaches of security and confidentiality
  • Coordinating and monitoring corrective actions identified during the investigation of an incident or risk analysis
  • Assisting the local System Administrator with maintenance, training, and annual testing of the site’s Information Technology Disaster Recovery Plan

 

Serves as DOH-Broward’s Safety Coordinator. The responsibilities of this position are outlined in DOHP 250-16-14(VI)(D)(4)(a-l) and are as follows:

  • Manage DOH-Broward’s WSLP program on a day-to-day basis
  • Develop an internal operating procedure for DOH-Broward
  • Complete safety coordinator training within 30 days of appointment and every two years thereafter
  • Attend the quarterly statewide conference calls
  • Establish a safety committee, hold meetings quarterly, and take minutes
  • Monitor workplace safety by conducting semi-annual safety inspections, reviewing accident and incident reports, and responding to safety hazard reports from employees
  • Review the monthly casualty claims report and submit any discrepancies to central office within ten business days of receipt
  • Complete the WSLP program annual assessment survey within 30 days of receipt
  • Promote and coordinate safety training and awareness
  • Work with building/facilities manager to correct unsafe conditions
  • Investigate or assist with investigating accidents to determine root cause and corrective action. Ensure required paperwork, as directed in the Workplace Safety & Loss Prevention Program policy
  • Maintain records relating to safety activities per applicable records retention requirements

Serves as a member of DOH-Broward Emergency Support Function #8 to be stationed at Broward County’s Emergency Operations Center during an activation.

 

Performs other related duties and responsibilities as directed or assigned.

 

KNOWLEDGE SKILLS AND ABILITIES

Working knowledge of computer software programs (Microsoft Word, Excel, Outlook).

Ability to demonstrate initiative and the use of sound judgment in performing the essential functions of the position.  

Ability to work a flexible schedule to include nights & weekends as may be required.

Skill in dealing with the public and staff and ability to demonstrate the same when performing the essential functions of the position.

 

MINIMUM QUALIFICATIONS:

  • Assist with initiate or coordinating disciplinary actions.
  • Advanced knowledge of labor/employment law and the principles and techniques of labor negotiations and conflict resolution.
  • Experience handling employee relations and providing direction and counseling to management and team members regarding issues and company policies and procedures.
  • Knowledge of current, FMLA, EEO, ADA, FLSA and Sexual Harassment policies. 

 

PREFERRED QUALIFICATIONS:

  • A minimum of five (5) years experience in Human Resource with emphasis on employee relations preferable in public health environment.
  • Law degree or related field from an accredited university.
  • Experance assisting employees with understanding policies on insurance/benefits, leave & attendance, workers’ compensation, and FMLA/FSWP (Family Medical Leave Act/Family).
  • Supervision of staff Including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
  • Knowledge of collective bargaining agreements, labor contract administration, and grievance resolutions. 

 

Where You Will Work:

Broward County

 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

  • Annual and Sick Leave benefits;
  • Nine paid holidays and one Personal Holiday each year;
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
  • Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

  • Flexible Spending Accounts;
  • Tuition waivers;
  • And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

 

Please be advised:

 

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

 

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.   

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami