HEALTH INFORMATION SPECIALIST SUPV - SES - 64054500

Requisition No: 836562 

Agency: Department of Health

Working Title: HEALTH INFORMATION SPECIALIST SUPV - SES - 64054500

 Pay Plan: SES

Position Number: 64054500 

Salary:  $33,760.00 to $43,847.96 

Posting Closing Date: 10/06/2024 

Total Compensation Estimator Tool

This is an open Career Service Health Information Specialist Supervisor – SES position with the Department of Health in Lee County.

Your Specific Responsibilities:

The Health Information Specialist Supervisor– SES position is responsible for the overall management and supervision of clinic clerical staff assigned to the Pondella Clinic. This position has access to applicable information required to perform the job.  This position oversees and handles protected health information on a need to know basis following Department of Health Information Security and Privacy Policy procedures, and State/Federal laws. This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

Supervision

• Trains new staff.
• Ensures procedures and technical assistance guidelines are followed and updated.
• Maintains and monitors work performance, clinic flow, and reports for efficiency and compliance.
• Identifies problems, seeks solutions, and implements changes.
• Maintains high levels of customer satisfaction.

Records Management

• Monitors all functions performed by the department including but not limited to the accumulation, processing, maintenance, retrieval, secured areas, and proper distribution of information and disposal of health information, either in paper or electronic format.
• Performs storage, archival and disposition of information according to Records Management Policy and local procedures.
• Submits requests to the Records Management Liaison Officer (RMLO) for disposition of information that has fulfilled retention requirements.
• Participates or assigns staff on witnessing approved disposition of HIM information.
• Is the Information Custodian for the Pondella clinic data sets as defined in the current version of DOHP 50-10.
• Performs Information Custodian functions and provides guidance, review, and direction on release of information (ROI) practices.
• Acts as the record custodian in court related cases when medical records are summoned by subpoenas for court cases, as need arises, in consultation with our local Legal Counsel.

Clinic Support

• Consults with clinicians and other personnel handling protected health information on matters regarding the technical and administrative aspects of the medical record.     
• Reviews and disseminates reports for compliance.

Miscellaneous

• Monitors, analyzes and evaluates reported duplicates in system and supervises/performs merge/purge procedures. 
• Participates with budget preparation and review needs of the department.
• Participates with special projects and other duties as needed.
• Provides supervisory coverage Michigan Clinic clerical staff as back-up to Michigan Health Information Specialist Supervisor.

Job Enrichment

• Attends required meetings and trainings applicable to department’s responsibilities. 

Other

• This position has the responsibility of being the Information Custodian for the Pondella HIM information set and will perform related duties as defined in DOHP 50-10.
• This position has the responsibility of being the Information Custodian for the Extended Family Planning Medicaid information set and will perform related duties as defined in DOHP 50-10.
• Performs other duties as assigned

Required Knowledge, Skills, and Abilities:

• Knowledge of office principles procedures and practices.
• Knowledge of basic arithmetic.
• Knowledge of the procedures for securing, accumulating, processing, preserving, retrieving and controlling the distribution of protected health information.
• Knowledge of access laws, rules and regulations applicable to health information
• Knowledge of the procedures for coding, classifying, indexing and filing medical records manually and/or electronically.
• Knowledge of correct spelling, punctuation & grammar usage
• Knowledge of standard business formats & styles for letters & business forms
• Ability to supervise people.
• Ability to operate general office equipment
• Ability to follow office procedures & practices
• Ability to organize and maintain filing systems
• Ability to handle telephone calls in a courteous & effective manner
• Ability to plan, organize & coordinate work assignments, & communicate effectively
• Ability to communicate effectively verbally & in writing
• Ability to understand, interpret & apply applicable rules, regulations, policies & procedures
• Ability to frequently use, telephone, computer, copier and small hand tools, i.e.: stapler, scissors etc. 
• Ability to work indoors with occasional temperature changes
• Ability to determine work priorities, assign work, and ensure completion of assignments
• Ability to review work for accuracy, completeness and quality of content
• Ability to train others
• Ability to assess employee work performance
• Ability to establish and maintain effective working relationships with others
• Ability to perform basic arithmetical calculations
• Ability to deal effectively with a variety of people
• Ability to prepare reports and maintain records
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to lift and carry up to 50 pounds as needed
• Ability to locate information that is listed alphabetically & numerically
• Ability to follow instructions
• Ability to work independently or with minimal supervision

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):  N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural.
• Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position.
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.
• Incumbent must possess a valid Florida Driver’s License and have a motor vehicle to carry out these duties.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential
  information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:00 a.m. to 5:00 p.m. (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.