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PUBLIC DEFENDER' OFFICE, 20TH CIRCUIT-OPS OFFICE SUPPORT - 21620017

Date: Jan 11, 2019

Location: FORT MYERS, FL, US, 33901

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Requisition No: 50345 

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER' OFFICE, 20TH CIRCUIT-OPS OFFICE SUPPORT - 21620017

Position Number: 21620017 

Salary:  $10.00 PER HOUR 

Posting Closing Date: 02/12/2019 

Offices of the Public Defender, Kathleen Smith, 20th Circuit.

To apply, complete the online application process.

This is a part-time OPS position, 25 hours per week.  No benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES TO ASSIST WITH:

a) Assists clients as necessary.
b) Prepares and maintains files and records.
c) Acts as office receptionist, answers telephone; greets, announces and routes visitors/clients.
d) Files complex motions, orders, subpoenas for both depositions and trials, attends court hearings and keeps docket.
e) Keeps attorneys' appointment calendars and maintain schedules of meetings, appointments.
f) Establishes and maintains a comprehensive filing system.
g) Completion of monthly reports, data input into case management system.
h) Performs related work as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability, required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to:

Communicate effectively and professionally with clients and staff
Use correct English grammar, spelling, and punctuation
Follow written and oral instructions and procedures
Exhibit sound judgment and good listening skills
Handle matters with integrity and confidentiality
Plan and prepare reports, correspondence, and charts in a variety of formats Use personal computer and general office equipment
Be extremely organized, establish priorities, and meet deadlines
Maintain an effective filing system
Manage multiple assignments simultaneously including long-and short-range projects 
Be flexible in work assignments and processes based upon need
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EDUCATION and/or EXPERIENCE:

A standard high school diploma or equivalent, and two years of progressively responsible secretarial experience, or an equivalent combination of training and experience.  Prior legal experience preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, technical procedures, legal documents and governmental regulations.  
Ability to write business correspondence.

COMPUTER SKILLS

Basic computer skills are required including: keyboarding, use of PCs, printers, etc. Microsoft Office experience required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY

Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Must be able to evaluate problems, isolate key issues, research and develop alternative solutions.

PHYSICAL DEMANDS

While performing the duties of this job, the individual is regularly required to be mobile, speak and hear.  The employee frequently is required to sit and reach.  The individual is occasionally required to stand and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision,  distance vision,and ability to adjust focus.

CERTIFICATIONS, LICENSES, REGISTRATIONS

Valid Florida Driver’s license.

WORK ENVIRONMENT

The noise level for this position is moderate.

EQUIPMENT UTILIZED

Personal computers, printers, copiers, scanners, telephones, calculator. 

This position description in no way states or implies that these are the only duties to be performed by the OPS in this position.  OPS(s) will be required to follow any other job-related instructions, and to perform any other job-related duties, requested by any person authorized to give instructions or assignments.  All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To assist with this job successfully, the OPS will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. 

The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.  OPS of the Office of the Public Defender are at-will other personnel services. 

This document does not create employment contract, implied or otherwise, and may be revised or rescinded at anytime, due to operational necessity, at the sole discretion of the Public Defender.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral