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PUBLIC DEFENDER'S OFFICE, 20TH CIRCUIT-HUMAN RESOURCES ASSISTANT- 21016144

Date: Oct 20, 2020

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Requisition No: 238901 

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER'S OFFICE, 20TH CIRCUIT-HUMAN RESOURCES ASSISTANT- 21016144

Position Number: 21016144 

Salary:  $30,000.00 - $35,000.00 

Posting Closing Date: 11/18/2020 

Law Offices of the Public Defender, 20th Judicial Circuit

To apply, complete the online applications process through State of Florida job site.

Human Resources Assistant

Are you looking for a rewarding role within an organization where you can earn competitive compensation and have access to a comprehensive benefits package? The Law Offices of the Public Defender, 20th Judicial Circuit, may be the place for you! The agency is seeking qualified applicants for a Human Resources Assistant position.

The starting salary for the position is $30,000 to $35,000 annually, dependent upon experience and qualifications.

To learn more about the Law Offices of the Public Defender, 20th Judicial Circuit, visit: http://www.pd.cjis20.org

To learn more about benefits offered to eligible employees, visit: https://www.mybenefits.myflorida.com

Please see below for the Human Resources Assistant position description. The agency strongly encourages applicants to attach a resume, as well as a cover letter detailing their interest in the position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The work performed by the Human Resources Assistant is work of considerable variety and complexity in the Public Defender’s office. Work is performed under the general direction of a higher level employee, and is reviewed for results obtained.

The primary responsibility of the Human Resources Assistant is to perform work in support of the Human Resources Department. Duties include, but are not limited to:

  • Performing secretarial work of considerable variety and complexity for the Human Resources Department.
  • Filing all Human Resources paperwork.
  • Maintaining alphabetical, chronological, and electronic files and records of office correspondence, documents, reports, and other materials.
  • Receiving and reading incoming mail and emails, screening items which can be handled personally, and when necessary, forwarding items to the appropriate staff members with the needed background information.
  • Maintaining computer system by updating and entering data.
  • Providing customer service to organization employees.
  • Compiling/preparing reports and spreadsheets.
  • Creating and distributing documents.
  • Maintaining calendars of staff members in the Administration Department.
  • Answering employee questions.
  • Setting appointments and arranging meetings.
  • Assisting with processing payroll.
  • Assisting with preparing and posting job advertisements, organizing resumes and job applications.
  • Scheduling interviews.
  • Preparing Human Resources paperwork, including new employee files and termination documents.
  • Ensuring background checks are completed.
  • Orienting new employees to the organization.
  • Assisting employees with completing paperwork.
  • Collecting employment and tax information.
  • Performing file audits to ensure that all required employee documentation is collected and maintained.
  • Accomplishing department and organization mission by completing related tasks as needed.

ABILITIES

To effectively perform the duties of a Human Resources Assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

  • Must be able to communicate clearly and professionally, both written and orally, as to communicate with staff members.
  • Must possess strong interpersonal skills.
  • Must be detail-oriented, able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
  • Must be able to prioritize and plan work activities as to use time efficiently.
  • Must be organized, accurate, thorough, and able to monitor work for quality.
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
  • Must be flexible in work assignments and processes based upon need/priority.
  • Must be able to utilize Microsoft Word, Excel, and Outlook effectively.

EDUCATION and/or EXPERIENCE

Graduation from high school and at least two years of secretarial or three years of clerical and typical experience, or an equivalent combination of training and experience. Prior human resources related experience preferred.

An equivalency diploma issued by a state department of education may be substituted for high school graduation.

CERTIFICATIONS, LICENSES, REGISTRATIONS

A valid Florida driver’s license is required.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, technical procedures, legal documents and governmental regulations. Ability to write reports, business correspondence and transcripts.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

REASONING ABILITY

Must be able to apply common sense understanding to carry out instructions in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must be able to evaluate problems, isolate key issues, research and develop alternative solutions.

WORK ENVIRONMENT

The noise level for this position is moderate.

EQUIPMENT UTILIZED

Personal computers, printers, copiers, scanners, telephones, calculators, phones

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to be mobile, speak, and hear. The employee is frequently required to sit and reach with hands and arms. The employee may be required to stand. The employee must occasionally life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills and abilities. Employees of the Office of the Public Defender are at-will employees. This document does not create employment contract, implied or otherwise, and may be revised or rescinded at any time, due to operational necessity, at the sole discretion of the Public Defender.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral