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Senate District Legislative Aide (District 27)

Date:  Jun 9, 2022
Location: 

FORT MYERS, FL, US, 33902


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General Summary
The Office of State Senator Ray Wesley Rodrigues (District 27) is now accepting applications for a District Legislative Aide located in Fort Myers. This is work providing executive secretarial service to a legislator. An employee in a position allocated to this class performs secretarial, administrative, and office management duties.  

 

Examples of Work Performed

  • Maintains appointment calendar and coordinates scheduling of meetings and appointments for supervisor and office staff.
  • Receives and screens all incoming calls and visitors and routes, as necessary, to the appropriate staff person; documents all visits and takes messages.
  • Types all correspondence, reports, memos, and other administrative forms for supervisor’s signature using proper format, grammar, punctuation, and spelling.
  • Composes and prepares routine correspondence and reports for supervisor’s signature.
  • Processes, screens, and distributes to the appropriate staff person all incoming mail.
  • Assists in responding to routine constituent inquiries and concerns; may contact various federal, state, or local government agencies as well as private sector businesses to resolve.
  • Maintains all office files, physical and computer, and updates mailing lists, constituent information, and other information as necessary.
  • Operates and maintains office equipment including calculator, copier, and personal computer.
  • Maintains all supplies for the district office at an appropriate level and orders as necessary.
  • Attends various local and state functions and meetings with supervisor to gather information, or on behalf of the supervisor, as a representative of the staff.
  • May assist in preparing and distributing press releases and other public information data.
  • Performs other related duties as required.

 

Knowledge, Skills and Abilities

  • Knowledge of office procedures and practices.
  • Knowledge of basic secretarial skills.
  • Knowledge of the legislative process.
  • Knowledge of filing practices.
  • Knowledge of personal computer programs.
  • Skill in operating a computer.
  • Ability to work independently with little supervision.
  • Ability to organize files and other records.
  • Ability to keep abreast of various local and state issues.
  • Ability to organize work, and follow and interpret instructions.
  • Ability to use correct spelling, punctuation, and grammar.
  • Ability to type letters, memoranda, and other standard business forms in correct format.
  • Ability to operate general office equipment.
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to communicate information verbally and in writing and have strong interpersonal skills.
  • Ability to maintain confidential information.
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to establish and maintain effective working relationships with others.

 

Minimum Qualifications
A high school diploma or its equivalent and two years of secretarial or clerical work experience.

 

Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.

 

College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

 

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

 

Salary
Commensurate with experience
The Legislature offers a competitive benefits package.

 

Application Deadline
Open until filled

 

Submission of Application
Interested parties may send a cover letter, resume and completed Florida Legislature Employment Application to:

 

The Honorable Ray Wesley Rodrigues
State Senator District 27
2000 Main Street Suite 401
Fort Myers, Florida 33901

 

OR e-mail to:    morris.timothy@flsenate.gov

 

Applications are available through the Florida Legislature's web site Online Sunshine.

 

Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

 

Do not click the Apply Now Button.  To apply, click here.

 


Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral