FDC-ADMINISTRATIVE ASSISTANT I -70007866-CIRCUIT 19-0 FT. PIERCE

Requisition No: 850868 

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT I -70007866-CIRCUIT 19-0 FT. PIERCE

 Pay Plan: Career Service

Position Number: 70007866 

Salary:  $36,230.74 - $38,393.42 annually 

Posting Closing Date: 04/18/2025 

Total Compensation Estimator Tool

***OPEN COMPETITIVE ADVERTISEMENT***

Administrative Assistant I – 70007866

This advertisement is for a Career Service position located at Circuit 19-0 Ft. Pierce.

Salary: $36,230.74 - $38,393.47 annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Records, transcribes, and distributes concise meeting minutes for the Circuit Administrator and Deputy Circuit Administrator.
• At the direction of the Circuit Administrator and/or Deputy Administrator, prepares drafts of standard operating procedures, administrative decisions, and procedural memoranda for review, analysis, and approval.
• Manages a multi-line telephone system by answering calls promptly and politely; screening and transferring calls appropriately; and documenting messages given for distribution to the intended recipient.
• Responsible for typing and arranging correspondence as dictated by the Circuit Administrator or from rough draft. Compose and type correspondence of a confidential nature and provide technical assistance to the Circuit Administrator.
• Maintains a calendar of events for the Circuit Administrator and/or Deputy Circuit Administrator which require his/her attendance. Such events include but are not limited to training events, seminars, meetings, conferences, scheduled field visits, and interviews.
• Compiles and analyzes information to formulate administrative recommendations. Prepares quality management tools, prepares charts, bar graphs, etc., for leadership use in making data driven decisions.
• Collects or coordinates the collection of budget information and monitoring of expenditures of field offices in major budget areas, including but not limited to, travel expenses, supplies, equipment, and postage.
• In the absence of the Circuit Administrator or Deputy Administrator: courteously interacts with the public and field offices to answer basic questions regarding rules, regulations, policies, procedures, and practices; or coordinates a response from the appropriate delegate determined by the Circuit or Deputy Circuit Administrator for response.
• Compiles data from the field and recapitulates into circuit reports on a monthly and annual basis.
• Open, date and distribute daily mail to Circuit Administrator and/or Deputy Circuit Administrator. Copy and distribute mail/correspondence to appropriate workstations after Circuit Administrator and/or Deputy Circuit Administrator review.
• Coordinates the procurement of office supplies for the Circuit Office.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIRED QUALIFICATIONS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a High School Diploma or its equivalent.
• Must have at least two years of professional or non professional experience in parole, probation sworn law enforcement, public investigations, clemency, victim services work or corrections work.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.