OPS ADMINISTRATIVE ASSISTANT I - 64858325

Requisition No: 856186 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 64858325

 Pay Plan: Temp

Position Number: 64858325 

Salary:  $17 An Hour 

Posting Closing Date: 07/20/2025 

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Special note: This is a part-time administrative position (29 hrs.) working with the Sealant Based School Program at St. Lucie County with Department of Health

Your Specific Responsibilities:

The incumbent will assist the dental program coordinator and the hygienist in the schools as needed. Works closely with school/day care staff to facilitate the services provided to the schools/childcare centers.

Assists with the agency’s participation in community and outreach events including, but not limited to, resource fairs, community outreach, program recognition events, and other special activities; assist with partnership and fund development programs in coordination with the school board and childcare centers; creation of action and event plans for various dental activities.

Perform other related duties such as maintaining organized files, data entry, scanning, verify insurance eligibility, communications with clients and assist the Hygienist as needed. Performs other duties as assigned. Prepare correspondence or follow up with parent/guardians. This position will require travel within the St Lucie County.

Registers, verifies, and inputs all pertinent client information in all systems modules: Client Registration, Family Financial, Insurance Information, and records CSR’s with accuracy. Utilize plans web portals to verify members’ enrollment and eligibility. Maintain client confidentiality and security of medical records in accordance with HIPAA and Information Security Act. Working knowledge operating photocopy machine, calculators, cash register, computer, printers, scanners, and all related equipment required by position. Utilize Microsoft Office applications, including but not limited to Outlook, Word, PowerPoint, and Excel.

Answers the telephone, schedule client appointments, reschedules and /or follows up calls. Register and maintains client record in computer data file and dental record.  Assists with insurance verification and data entry of services in Dentrix and HMS. Assists the dental hygienist in the schools as needed. Works closely with school/day care staff to facilitate the services provided to the schools/day cares. Assist with community events.

Performs other related duties as required and serves as back up for the Program coordinator.

“I understand that I am responsible for complying with the provisions of policy DOHP 50-10-10 in accordance with the Acceptable Use and Confidentiality Agreement for Social Security Number Viewing within HMS.”

Maintains client confidentiality and security in accordance DOHP50-10-10 Information Security & Privacy Policy Confidential Information.

Maintains client confidentiality and security in accordance with DOHP50-10-16 Information Security & Privacy Policy.  Authorized access to designated secure area(s)(Cashier Areas) granted by proxy or key.

Required Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office applications, including but not limited to Outlook, Word, PowerPoint, and Excel.
• Ability to organize and maintain confidential and sensitive materials.
• Ability to determine work priorities and ensure completion of assignments.
• Excellent customer service skills.
• Ability to work independently and communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum:

• High School Diploma or Equivalent.
• Driver’s license, if out of state a valid, Florida Driver's License is required within 30 days of hire
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Preferred:

• 1-3 years of office/data entry experience.
• Bilingual

Where You Will Work:

Fort Pierce

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.